Douglas County Community Health Clinic Incorporated

“Board of directors meeting minutes from 09/21/2020 indicate there was a motion to approve updated bylaws that was seconded, no discussion. There were two changes to the bylaws: 1) clarifying voting/quorum language to address meetings over video conferencing technology. 2) adding the primary responsibilities of the executive board members.”

“A copy of form 990 is provided to the governing body before it is filed. The executive director and the chair review the entire form 990, provide changes as needed and suggest approval to the board.”

“Conflicts of interest are reviewed routinely with semi-annual re-signing of the policy. Hcc staff must act at all times in the best interests of the organization and not for personal or third-party gain or financial enrichment. When encountering potential conflicts of interest, staff shall identify the potential conflict and, as required, remove themselves from all voting on the matter. Specifically, staff shall: - avoid placing (and avoid the appearance of placing) one's own self-interest or any third-party interest above that of hcc; while the receipt of incidental personal or third-party benefit may necessarily flow from certain hcc activities, such benefit must be merely incidental to the primary benefit to hcc and its purposes; - not abuse their position by improperly using services, equipment, materials, resources, or property for their personal or third-party gain or pleasure, and shall not represent to third parties that their authority extends any further than that which it actually extends; - not engage in any outside business, professional or other activities that would directly or indirectly materially adversely affect hcc; - not engage in or facilitate any discriminatory or harassing behavior directed toward hcc staff, members, officers, directors, meeting attendees, exhibitors, advertisers, sponsors, suppliers, contractors, or others in the context of activities relating to hcc; - not solicit or accept gifts, gratuities, free trips, honoraria, personal property, or any other item of value from any person or entity as a direct or indirect inducement to provide special treatment with respect to matters pertaining to hcc without fully disclosing such items; - provide goods or services to hcc as a paid vendor to hcc only after full disclosure to, and advance approval by, the board, and pursuant to any related procedures adopted by the board; - not persuade or attempt to persuade any employee of hcc to leave the employ of hcc or to become employed by any person or entity other than hcc; - not persuade or attempt to persuade any member, exhibitor, advertiser, sponsor, subscriber, supplier, contractor, or any other person or entity with an actual or potential relationship to or with hcc to terminate, curtail or not enter into its relationship to or with hcc, or to in any way reduce the monetary or other benefits to hcc of such relationship.”

“All compensation is based on the availability of funds, the labor market, and comparison with other clinical facilities. All compensation must be approved by the the board of directors.”

“The governing documents, conflict of interest policy, and financial statements are not available to the public.”

“DBA: HEALTH CARE CLINIC”

“This number is an accurate number of organization volunteers. Data is collected on each volunteer. Opportunities for volunteering have been in the capacity of board of directors membership, student interns, and event volunteers.”

“The organization is required to undergo an audit or audits as set forth in the single audit act and omb circular a-133. As of the date of the filing of the 990, the audit was not complete.”