Cove School Inc.

“Rob Flanagan (Secretary) and Lisa Flanagan (Trustee) have a family relationship.”

“The following changes were made to the bylaws: 1. Trustee Elections (Article 3, Section 4). Eliminated minimum two-week advance delivery requirement of background information on new board candidates. New language says background information will be delivered to board "in advance" of election meeting. Also, changed requirement that board members be elected only at "Annual Meeting." Election may occur at any meeting. 2. President Terms Allowed (Article IV, Section 2). Added sentence to allow president to serve more than two terms if specifically authorized by the board. 3. Investment Policy (Article V, Section 2(c)). Added subparagraph recognizing boards authority to adopt investment policy. 4. Visitor Meeting Attendance (Article VI, Section 6(e)). Added clause that visitor attendance at meetings is to be reflected in meeting minutes. 5. Electronic Voting (Article VI, Section 7). Added clause recognizing boards ability to take official action via email voting. 6. Trustee Insurance (Article X, Section 6). Added sentence that trustee liability insurance shall be maintained for 10 years following end of each trustees tenure. 7. Loans (Article XI, Section 2). Add language that loan approval requires signatures of president and treasurer (rather than "two signatures").”

“The Form 990 (excluding Schedule B names of donors) is made available to all board members and a complete copy of the Form 990 is emailed to each member of the finance committee for their review at the committee meeting. Questions or concerns that any member of the finance committee have are directed to the director of finance and are addressed before the Form 990 is filed.”

“The organization's practice for monitoring proposed or ongoing transactions for conflicts of interest and dealing with potential or actual conflicts of interest is that the board of trustees are asked to sign the policy every year. If a potential conflict of interest arises, it is disclosed to the board of trustees. If it is deemed to be a conflict, the individual shall neither vote nor use personal influence on the matter, nor shall the individual be involved during any related discussions on the matter. The minutes of all actions taken on such matters clearly reflect the context of this situation.”

“Line 15A: This question is answered no because the compensation process for executive director does not include comparability data. In June 2019, the executive committee met to discuss the performance and recommended salary for the executive director. The executive committee reviewed and approved the amounts. A letter stating the increase approved by the executive committee was sent to the director of finance for documentation. Line 15B: In January 2019, a compensation committee met to determine a recommended salary increase for all employees except the executive director. The compensation committee recommended a standard cost of living adjustment for the staff after a comparability study was done against other districts. The board approved the salary increase in March 2019.”

“The organization does not make its bylaws, conflict of interest policy or financial statements available to the public.”