Madison Area Builders Association Inc

“Review of form 990: each member of the finance committee has the opportunity to review the 990 before it is filed. The board of directors delegates authority for review and filing of the 990 to the finance committee.”

“Conflict of interest policy: each january the board reviews the policy in detail and submits signed conflict of interest forms. The executive committee then reviews the executed forms, and the forms are kept on file by the executive director. The organization's bylaws govern this issue in article vi, section 12, that states: "no contract or other transaction between the association and one or more of its directors or any other corporation, firm, association, or entity in which one or more of its directors are directors or officers or has a material financial interest, shall be either void or voidable because of such relationship or interest or because such director or directors are present at the meeting of the board of directors or a committee thereof which authorizes, approves or ratifies such contract or transaction or because his or their votes are counted for such purpose, if 1) the fact of such relationship or interest is disclosed or known to the board of directors or committee which authorizes, approves or ratifies the contract or transaction by a vote or consent sufficient for the purpose without counting the votes or consents of such interested directors; and 2) the fact of such relationship or interest is disclosed or known to the members entitled to vote and they authorize, approve or ratify such contract or transaction by vote or written conset; and 3) the contract or transaction is fair and reasonable to the association. Common or interested directors may be counted in determining the presence of a quorum at a meeting to the board of directors or a committee thereof which authorizes, approves or ratifies such contract or transaction."”

“Process for determining compensation: all staff compensation, including that of the executive director is determined by the executive committee in a formal meeting, last occuring in 2013. For compensation for the executive director, the committee uses comparability data from the american society of association executives and a formal, written performance evaluation. Minutes of this meeting are contemporaneous. There are no other officers or key employees that receive compensation from the organization.”

“Governing documents/conflict of interest/documents available to the public: no documents available to the public.”

“Classes of members: the organization has the following four classes of membership: builder member, associate member, affiliate member and honorary member. The builder members and associate members hold full rights and privileges of membershp including eligibility to cast a ballot in any vote of general membership and board of directors elections. Affiliate members and honorary members may serve and vote on committees, subcommittees, task forces, etc. But may not hold a chair position or board position and may not cast a ballot in any vote of the general membership of the organization.”