United Veterinary Services Association Inc

“Avda is managed by the association management company of king management group (kmg). Avda maintains its headquarters at kmg's offices located at 3465 box hill corporate center drive, ste h, abingdon, md 21009. All regular avda staff members are employees of kmg and are provided to avda on an as-needed basis. Avda and kmg have a letter of agreement that defines the responsibilities of the management firm. A management fee is negotiated that covers the cost of the avda executive director, support staff, office equipment and office space.”

“Avda's bylaws amended to have four active member directors on the board to include chair and treasurer with president's office to remain vacant.”

“Avda membership is divided into three active classes: active members, associate members and affiliate members. Active membership in avda is open to firms whose primary business is the wholesale distribution of animal health-related products. Associate membership is for those companies that manufacture the products and sales agents of manufacturers of the products. Affiliate membership is open to organizations which function as buying groups for animal health distributors or firms whose primary business is the wholesale distribution of animal health-related products.”

“The board of directors consists of the chairman of the board of directors, president, treasurer and the representatives of not less than two nor more than six active members, plus three associate members. The number of directors shall be fixed annually by resolution of the directors then in office and the number of directors to be elected each year shall be as determined by such resolution. At the annual meeting each year, representatives of the active members shall be elected by the active members to the board of directors for a three-year term; no active member of the association may be represented by more than one individual on the board of directors. The active members of the board of directors shall appoint the three associate members to the board of directors for a three year term provided however the board may stagger the terms of associate member directors so that one is appointed each year. Active members of the board shall have the right to vote on any matter presented to the board for a vote. All officers except the secretary are representatives of active members and hold their offices until their successors are elected.”

“An electronic copy of form 990 is provided to the executive director who then distributes it to the entire board of directors via email.”

“Each board member receives and signs the conflict of interest policy each year. If the board has reasonable cause to believe a member has failed to disclose actual or possible conflicts of interest, it shall inform the member of the basis for such belief and afford the member an opportunity to explain the alleged failure to disclose. If, after hearing the member's response and after making further inquiry as warranted by the circumstances, the board determines the member has failed to disclose an actual or possible conflict of interest, it shall take appropriate disciplinary and corrective action.”

“Avda makes its governing documents, conflict of interest policy, and financial statements available to the public upon request.”

“The organization did not change its oversight or selection process during the year.”