Catholic Family Services

“Catholic family services, a corporation, is established on a membership, non-stock basis, and the sole member is the roman catholic bishop of the diocese of kalamazoo (the "member").”

“The board of directors, serving without compensation, is the governing body of the corporation, and shall be appointed or approved by, and may be removed by, the member. Board members shall recruit prospective board members. A written list of candidates for the board shall be prepared by the board and shall be furnished to the member. After approval and appointment by the member, the list of candidates shall be submitted to the directors and an election shall be held as detailed in the bylaws.”

“The member shall have the power to review and ratify or veto all decisions of the board and the officers, including any policy or program adopted by the board. The corporation shall forward the member, as soon as possible after any meeting of the board, the minutes of the meeting. The corporation shall also provide to the member such other minutes or reports as he may request from time to time. An annual financial report, certified by independent auditors, shall be forwarded to the member within 150 days after the end of the corporation's fiscal year.”

“The board reviews the irs form 990, which is on the board calendar for may but does not coincide with a regular meeting. An interim action is taken by electronic means where the irs form 990 is distributed electronically and consent or objections are gathered to form a vote. When the vote to approve occurs, the irs form 990 is submitted. The board records the confirmation of the e-vote in the minutes of the next board meeting.”

“The process of monitoring conflict of interest transactions includes procedures that require specific disclosures to be made as follows: a. All board members are required to complete an annual disclosure which notifies the agency of any affiliations or sources of potential conflicts of interest. A reminder of the duty to disclose is included at the bottom of each board meeting agenda. B. Employees who are engaged in private practice need to disclose this activity and gain approval of the president/ceo as per agency policy and procedures. C. Management, supervisors and staff directly involved in significant purchasing (defined as purchases of 500.00 or more, (single item or combination of items) per year must complete annual conflict of interest statement d. The president/ceo must disclose intent to engage in outside employment and gain approval from the board of directors prior to doing so. E. Conflicts of interest should be discussed as soon as they are discerned or anticipated, whether they be ones or anothers conflict. F. Disclosures should be made to the appropriate authority according to the interest, the board of directors, the president/ceo, a council or a supervisor. G. Management must develop and maintain procedures to facilitate disclosure of information to prevent and manage potential and apparent conflicts of interest. These include, but are not limited to, whistleblower protection, open door and regular supervisory contacts.”

“The board reviews the fairness of the president/ceos compensation and benefits on an annual basis in relationship to industry practices and federal requirements, at the time of the review of the salary scale of employees. This is done at the time the salary scale is reviewed for the next years budget.”

“Ccdok maintains a website, www.ccdok.org, that describes all programs and client eligibility and other corporate information. The ccdok annual report is posted on www.ccdok.org and is mailed to major donors. The irs form 990 is posted on www.guidestar.com and is available for inspection at the corporate office at 1819 gull road. The annual financial audit is available for inspection at the corporate office at 1819 gull road.”

“KALAMAZOO”

“Days of housing assistance to 45 youth. The ark outreach program helps homeless youth on the streets, offers free education and prevention workshops in schools and other organizations and helps promote the ark services. In 2017, staff provided 1,725 hours of services to 8,952 youth. Through community support, assistance in the form of household items valued at 21,214 were distributed to eligible youth served through these programs.”

“Baraga manor (otsego senior apartments) in otsego provides affordable and safe living for adults age 62 or older and/or mobility-impaired adults. There are 48 one-bedroom units. Amenities include a community center and laundry facilities on each floor. Staffing includes a service coordinator and a maintenance manager. In 2017, 54 adults were provided with 17,260 days of residence. The heating assitance program, offered in collaboration with the diocese of kalamazoo, helps low-income families and individuals with their winter heating bills. In 2017, 57,932 passed through our agency from the diocese of kalamazoo and was disbursed to 322 families (941 people) in the nine county region of the diocese. This program is administered each year by volunteers.”