Common Place Inc.

“Draft of form 990 is presented first to the executive director for review, comments, or questions; executive director then presents it to the board of governors finance committee for review. If a majority of the committee votes approval, the draft is made available to the entire board membership for any comments or questions; final copy is then filed with the irs. If not approved by the finance committee after any questions are addressed, the form 990 is filed only after specified adjustments are made to their satisfaction and in a timely manner. Final version is made available to all members of the board of governors. A copy is kept on file permanently and copies are made available to the general public upon request.”

“Policy requires that all directors, principal officers, or members of a committee with governing board delegated powers be given a copy of the conflict of interest policy yearly. Each of these individuals must sign and date the annual conflict of interest policy declaration form, verifying that they have received a copy of the conflict of interest policy, understand, and agree to the policy. The form also requires statement of any perceived financial interest the person has, directly or indirectly, through business, investment, or family in the business of common place that is a potential conflict of interest. A list of interested person is kept annually, indicating the status of each individual. If any individual has indicated a possible conflict of interest, it shall be reviewed by the board of governors or designated committee with determination made as to the existence or not of a conflict of interest, specifying any necessary action. Record of the person's name, nature of financial interest, and any action shall be in the board or committee minutes.”

“Compensation for all employees must fall within the established and approved pay grades, which specify the designated pay ranges for each personnel position. Pay is established by the executive director, with input from the supervisor, and within the appropriate designated pay grade range. The pay grades are reviewed yearly and changed periodically as deemed appropriate by the personnel committee, in accordance with current comparable practices and organizational finances. Adjustments to pay grades are made by majority vote of the personnel committee, in consultation with the finance committee. Annual pay increases are performance-based; recommendations are made by executive director, with staff input and based on annual performance evaluations, and approved by the personnel committee, then the finance committee. The board is notified of the recommendations.”

“Documents, conflict of interest policy, and financial statements available upon request.”

“The process for overseeing the audit and selecting an independent auditor has not changed from the prior year.”