Hancock County Senior Services Association

“The Executive Committee consists of the President, Vice President, Secretary-Treasurer, additional members as the Board appoints, the Chief Executive Officer and any other leadership team members deemed appropriate by the officers of the Board. The Chief Executive Officer and any Leadership Team members do not have the right to vote upon any action being taken. The Executive Committee meets only in the event that the Board is unable to take necessary action, has an agenda for each meeting and keeps minutes of its meetings. The Executive Committee shall meet at least annually to evaluate the Chief Executive Officer's management performance, management company performance, if applicable, and provide a report to the full Board at their regularly scheduled meetings. The Executive Committee shall submit to the Board of Directors minutes of its meeting for responsibilities listed above or any items that required necessary action that the Board was not able to convene and/or address.”

“Ada Bair, Teresa Smith, Christopher Jones, MD and Edward McKenney, DO have business relationships with each other and the board members as these individuals are compensated by Memorial Hospital Association and there is 100% board overlap with Memorial Hospital Association.”

“The Organization has one class of Members. Any individual, organization, or corporation that contributes upon application to the Corporation, the sum of one hundred dollars ($100.00) or more, is entitled to receive life membership in the Corporation as Association members. Such memberships are not transferable. The membership of the Corporation is unlimited.”

“Hancock County Nursing Home has Association members who are presented with a slate of officers and Board members at the annual meeting. The Association votes in person or by proxy to elect these officers and Board members. Each Member is entitled to one vote on each matter submitted to a vote of the Members.”

“The Form 990 is reviewed by the Board of Directors before it is filed. The CFO reviews the Form 990.”

“Officers and Board members are required to sign a conflict of interest statement upon hiring or becoming a Board member. The disclosure is updated at the annual Association meeting. Any possible conflict of interest is disclosed to the other Board members and made a matter of record through an annual procedure and also when the interest becomes a matter of Board action. Disclosures are reviewed by the Board of Directors and any Member for whom conflicts have been identified leave the room and abstain from voting. Appropriate documentation of the handling of the conflict is kept to protect the interested party and Hancock County Nursing Home. Additionally, the Compliance Officer meets with the Compliance Committee of the Board. Any issues identified are logged and followed up by the Compliance Officer.”

“Compensation for the CEO and CFO is paid through Memorial Hospital Association, a related organization. Memorial Hospital has the identified processes in place for determining compensation.”

“The Organization's governing documents, Conflict of Interest Policy, and financial statements are available to the public upon request.”