Armed Services YMCA of the USA

“The review is conducted by the audit committee before the irs 990 is signed by the ceo and submitted to the irs. The irs 990 is reviewed at the may national board meeting each year. A preliminary review is conducted in march of each year before the irs 990 is completed. The verbiage on the governance and management disclosures is reviewed and modified as necessary and the program descriptions are reviewed for accuracy. The audit committee conducts this review by email. The final review assures that the irs 990 numbers agree with the audited financial numbers in the specific areas of functional expenses, executive compensation and program/mission accomplishment, that the administrative and fundraising ratios fall within approved board guidance, that all governance and compensation questions within the 990 are properly documented, and that all public disclosure documents are made available to the public on the asymca website and that three years of audited financials and irs 990's are posted for public review. The audit committee then briefs the entire board of directors on their review of the current irs 990 and any discrepancies noted. Copies of the irs 990 are made available to the entire board of directors for their personal review and to resolve any questions they may have.”

“The asymca conflict of interest policy is reviewed at the fall board meeting each year. During the board meeting all board directors must complete and sign the new form before the meeting adjourns. The forms are reviewed and filed with the board minutes for that year. Any board members not in attendance are mailed a new conflict of interest form and they will be contacted for as long as it takes to get the signed forms back and filed. The key members of the headquarters staff (ceo, coo and cfo) as well as the branch executive directors are also required to complete the conflict of interest forms.”

“The ceo's pay is compared against ymca organization and other non-profit organizations of similar size and scope, tabulates the data and creates a board recommendation for the compensation committee. The compensation committee is composed of the past board chairman and the executive committee and they each do an independent evaluation of the ceo based on the criteria in his evaluation from the previous year and his goals for the new year. These evaluations are compiled into one document which contains the evaluation and the recommendation for compensation for the new year. The compensation committee meets at the fall board meeting each year to review the evaluations, the compensation comparability data and they make the determination that the recommended compensation is not excessive. They meet without staff present and review with the entire board of directors. All committee and board members are independent. The compensation committee makes their report to the entire board and the board of directors votes on the executive compensation package after they determine that the compensation is not excessive.”

“It is the policy of the armed services ymca to allow public access to the organization's form 990 and the audited financial records for the most current three years. These records along with the organization's bylaws and constitution and current irs determination letter will be made available free of charge on the organization's website at www.asymca.org.”