Aviation Insurance Association

“Management services are outsourced to a third-party organization.”

“The association has designated aviation insurance professional interest groups for its members, known as divisions. Each member of the association may belong to one of these divisions. The board of directors may change the divisions at its discretion. There are tiered levels of membership dues as described at https://www.aiaweb.org/join-aia.aspx.”

“At a board meeting held at the time of the annual meeting of the members, the board of directors shall nominate and elect by majority vote : (i) for two-year terms the president, and vice president (if their terms are expiring), and the treasurer or secretary (if their terms are expiring), (ii) for one-year terms two directors-at-large, and (iii) for a two-year term the international director. Director-elects of the five (5) professional divisions (underwriters, agents/brokers, reinsurance, claims, and attorneys) are elected in staggered years at a meeting of each division's members, by a plurality vote of division members then present, during the annual meeting of the association. The underwriters, and attorneys division elections take place in even-numbered years; the agents/brokers, and claims division elections take place in odd-numbered years. The reinsurance director shall be appointed by the board every two (2) years. The current vice president, if a candidate for president, shall be elected president unless three-quarters of the board members present vote otherwise. All candidates for president and vice president must, at the time of their election, be a current member of the board, and must have served at least one full two-year term in any board position.”

“The property and business of the association shall be managed by its board of directors, which shall consist of the president, vice president, secretary, treasurer (these four directors are the officers); the immediate past president, two at-large directors, an international director, and one director each from the following membership divisions: underwriters, agents/brokers, reinsurance, claims, and attorneys. Only premier members and executive members having "active professional" status shall serve on the board of directors.”

“The form 990 is prepared by a cpa firm with assistance from the association. The 990 is provided to the full board prior to being filed.”

“The conflict of interest guidelines are reviewed annually with each director during the fall board meeting to determine if there are any conflicts of interest. If at that time it is determined that there is a conflict of interest, the affected individual shall leave the board room while the matter is discussed and a vote, if any, shall be recorded in the minutes.”

“The organization's governing documents, conflict of interest policy, and financial statements are available upon request.”