Belvidere Family YMCA

“A copy of the 990 is sent electronically to the executive committee of the board of directors (includes the board treasurer) for review. The recommendations of the executive committee to accept/deny/change the 990 are given to the entire board at a monthly meeting. The board votes to accept the 990 for transmittal to the irs.”

“The by-laws of the organization contain a conflict of interest policy which was written to ensure that the members of the board of directors, personnel and/or consultants do not have or give the appearance of conflicts of interest and do not use their relationship with the agency for personal gain. Compliance and enforcement is ongoing and conducted by the executive committee of the board. Board members and employees are expected to advise the executive committee of all outside business activities to prevent misunderstandings. Training is conducted annually at a board meeting and at an all-staff/volunteer meeting.”

“The board of directors evaluates the performance and provides the chief executive officer with an employment contract, which will be reviewed annually and must pass by a simple majority vote. Compensation and pay is within the limits established by the board of directors for the different positions. Salary levels are reviewed by the board of directors annually, or as deemed necessary. Eligibility for future pay adjustments is based upon on-the-job performance and the pay limits established for each position. Applicable pay increases, generally, take effect during the first week of january or on the employees anniversary date. All supervisors or directors are required to meet with each employee at a face-to-face performance evaluation. These evaluations are conducted annually prior to the employees anniversary date. The purpose of the evaluation is to review employees on-the-job performances, identify areas needing improvement, set goals for the next evaluation period, and review duties to adjust and improve job descriptions. During the review process, the employee file will be reviewed and information in the file will be used to prepare the performance evaluation. Employees are encouraged to prepare for their performance evaluation by identifying issues of concern (and solutions), thinking about future goals, and looking for ways in which organization can assist for the next period.”

“Copies of the governing documents, conflict of interest policy and financial statements along with the 990 and application for tax exemption are provided upon request during normal business hours at the organizations headquarters.”

“The organization uses a systematic approach for the oversight of the financial statement audit and selection of an independent accountant. This process has not changed from the previous year.”