Kosciusko County Community Foundation Inc.

“Description of delegation of authority to executive committee: bylaws of the community foundation as amended july 31, 2003 state the following: section 4.01. The executive committee of the board of directors shall consist of the president, vice president, secretary and treasurer of the board of directors, the executive director of the foundation, and the chairs of the publicity, finance, long range planning, scholarship, grant and development committees (all members of the board of directors). Section 4.02. Powers of the executive committee. During the intervals between meetings of the board of directors, the executive committee shall have and may exercise all of the authority of the board of directors, except that the executive committee shall not have the authority to amend the by-laws.”

“Upon completion of the form 990, an electronic version of the return is distributed to all board members at least three days before the second monday of november. At the november board meeting, which takes place on the second monday, the board treasurer presents the form 990 for acceptance. The board votes to accept or not accept the form 990 as presented. If accepted, the form 990 is then submitted to the irs. If not accepted, the form 990 will be revised until accepted by the board of directors.”

“The community foundation requires a signed conflict of interest disclosure form from all board members and from any committee member who is in a position to recommend grant distributions. Disclosure forms are renewed and re-signed annually or each time they (board members) serve on a grant or scholarship committee. The executive director collects and reviews the disclosure forms as they are returned and makes sure that all who are required to complete a disclosure form have done so. When an individual reports an actual, potential, or perceived conflict of interest, the community foundation follows the procedures outlined in its policy for disclosure of conflicts to the applicable body of decision-makers and recusal of individual(s) with conflicts from the decision-making process.”

“The following process was undertaken in fiscal year 2012/2013, with respect to compensation paid to the executive director in fiscal year 2013/2014. The board president and the executive director complete a formal review instrument independently and then review results. The board president meets with the executive committee; the executive director does not attend. The executive committee reviews the executive director's performance in the areas of board relations; staff planning and supervision; grants and program management; and public relations and resource development. The executive committee then determines continued employment, the strengths and possible areas of improvement and compensation. This information is then shared with the executive director. In preparation for the executive director evaluation, the community foundation president (as chair of the executive committee) is provided a compilation of the council on foundations' nationwide salary information. The president is also provided with community foundation salary information for the state of indiana and also for the northeast region of indiana. Minutes of the executive committee's compensation deliberations and decisions are prepared no later than the next meeting of the executive committee, or sixty days after the date of the meeting at which the compensation is approved, whichever is later. Line 15b) n/a-the community foundation has no "other officers or key employees" to report on.”

“The community foundation makes its governing documents available for public review in our public review file. This file is kept in a binder in a public area of the community foundation offices, and is available for inspection upon request. The file contains form 1023, articles of incorporation, by-laws, irs determination letter, state sales tax exemption certificate, resolutions, a list of board and staff members, irs form 990's from the most recent 5 years, policies (such as our policy on donations, investment policy, conflict of interest policy, whistleblower policy, etc.), copies of our grant and scholarship applications, our most recent audited financial statements and sample fund agreements.”

“Estimate of the average hours per week for a related organization: ron manahan and suzanne light both served approximately .12 and 1.17 per week volunteer hours respectively on the board of directors for orthopedics capital foundation, inc., a related organization and supporting organization of the kosciusko county community foundation.”

“Part iii, line 1: the mission of the community foundation: by bringing caring people and charitable endeavors together, we make donor dreams shine for the good of our community. We do this by: 1) serving as the vehicle for donors' charitable dreams, 2) awarding grants to charitable projects and organizations, 3) addressing community needs as a catalyst and convener.”

“Annuity payments/split interest change 259,775 agency fund revenues -426,664 agency fund expenses 71,316”