Mary'S Shelter

“The audit committee of the board of directors reviews and approves form 990 prior to being submitted. The entire board is provided a copy prior to approval.”

“Enforcement of conflicts policy: it is the policy of mary's shelter that: - each of the corporation's board members and officers acts at all times in a manner that furthers the corporation's charitable purpose and exercises care that he or she does not act in a manner that furthers his or her private interests to the detriment of the corporation's community benefit purposes; and - each of the corporation's board members and officers avoids conflicts of interest and otherwise fully discloses to the corporation any potential or actual conflicts of interest if such conflicts cannot be avoided so that such conflicts are dealt with in the best interests of the corporation. This policy is intended to supplement but not replace any applicable state laws governing conflicts of interest applicable to nonprofit and charitable corporations. Definition: in general, a conflict of interest exists when the personal interests of a board member or officer may affect the ability of a board member or officer to act in the best interest of, and with good faith and loyalty to, the corporation. A conflict of interest can be considered to exist in any instance where the actions or activities of an individual on behalf of the corporation also involve: - the obtaining of direct or indirect personal gain or advantage; or - an adverse or potentially adverse effect on the interests of the corporation. Procedure: a. Disclosure of a conflict of interest. Each board member and officer must disclose the existence and nature of his or her financial interest or any other potential conflict. In any situation where a board member or officer is in doubt, full disclosure should be made so as to permit an impartial determination. After disclosure of the financial or other interest, the interested person shall leave the board of directors meeting while the issue is discussed and voted upon. The remaining board members shall decide if a conflict of interest exists. B. Addressing the conflict of interest 1. The chairperson of the board shall, if appropriate, appoint a disinterested person or committee to investigate alternatives to the proposed transaction or arrangement. 2. After exercising due diligence, the board or committee shall determine whether the corporation can obtain a more advantageous transaction or arrangement with reasonable efforts from a person or entity that would not give rise to a conflict of interest. 3. If a more advantageous transaction or arrangement is not reasonably attainable under circumstances that would not give rise to a conflict of interest, the board or committee shall determine by a majority vote of the disinterested board members whether the transaction or arrangement is in the corporation's best interest and for its own benefit and whether the transaction is fair and reasonable to the corporation and shall make its decision as to whether to enter into the transaction or arrangement in conformity with such determination. Violations of the conflict of interest policy: a. If the board has reasonable cause to believe that a member has failed to disclose actual or possible conflicts of interest, it shall inform the member of the basis for such belief and afford the member an opportunity to explain the alleged failure to disclose. B. If, after hearing the response of the member and making such further investigation as may be warranted in the circumstances, the board or committee determines that the member has in fact failed to disclose an actual or possible conflict of interest, it shall take appropriate disciplinary and corrective action.”

“Compensation process for top official - the executive committee of the board reviews job performance of the executive director on a regular basis. The program committee compares salaries of all employees at other group homes and maternity homes, taking into account the size of staff and budget. The executive committee will do this for the executive director in the future. Following a comparative compensation study, the pay ranges for management and all employees were revised effective 10/1/2015. Compensation process for officers - the executive committee of the board reviews job performance of officers and key employees on a regular basis. The program committee compares salaries of all employees at other group homes and maternity homes, taking into account the size of staff and budget. Following a comparative compensation study, the pay ranges for management and all employees were revised effective 10/1/2015.”

“The organization's governing documents, conflict of interest policy & financial statements are available to the public upon request. Form 990 is available by request and through the orange county community foundation's "nonprofit central" site. The audited financial reports are posted on the agency website.”

“The organization did not change its oversight process or selection process during the tax year.”