Woodlawn Conservancy Inc

“The directors of woodlawn conservancy inc. Are appointed annually by the board of trustees of the woodlawn cemetery. Vacancies on the board of directors shall be filled by such persons as may be appointed by the nominating committee of the cemetery, until the next annual meeting and until a successor is elected and qualified.”

“The bylaws of the woodlawn conservancy inc. May be amended, added to or repealed by the vote of a majority of the board of directors, however no amendment of the bylaws shall take effect until such amendment is ratified by the board of trustees of the woodlawn cemetery.”

“The form 990 is prepared by an independent certified public accounting firm and reviewed by the treasurer. Then a copy of the return is emailed or mailed to the full board for review. Board members will contact the treasurer with any questions or comments. Once the review by the board of directors is complete, the return will be filed.”

“Prior to a meeting of the the board of directors (the "board") or committee of the board (a "committee") involving a conflict of interest or a possible conflict of interest, a related party having a conflict of interest or possible conflict of interest will disclose all the facts material to the conflict of interest or possible conflict of interest to the chairman of the audit committee or, if he or she deems appropriate, the chairman of the board. Such disclosure may be made in person, telephonically, in writing (including via e-mail or similar media). Any related party or board member having a conflict of interest may not be present at or participate in the deliberation of such board, committee or owners meeting relating to a matter giving rise to such conflict of interest and prior to such discussions will recuse himself or herself from such meeting. Further, a related party having a conflict of interest may not vote on any matter giving rise to such conflict of interest. A related party having a conflict of interest may not attempt to improperly influence the deliberation or voting on a matter giving rise to such conflict of interest. During the final conservancy board meeting of the year, usually held within the month of december, board members and officers complete and sign off on the conflict of interest policy. This is where any conflicts are disclosed. All board members and officers are aware of this policy and know to disclose any conflicts that may arise over the course of the year. All potential conflicts are addressed by the board and management on a case-by-case basis.”

“The secretary maintains, and makes available to the public, the governing documents, conflict of interest policy and all financial records. The form 990 is filed and also made available to the general public upon request as required under section 6104 of the internal revenue code. In addition, the form is also available on other's websites, such as guidestar.org.”

“Board members compensated by the cemetery are for their service to the cemetery board, not to the conservancy.”

“Volunteer hours for fiscal year 2024: volunteer hours for fiscal year 2024 - the woodlawn conservancy has a core of 10 volunteers who contributed 5,500 hours of service to the conservancy. Woodlawn volunteers assisted with tours and special events for 200 hours. Volunteers serve as tour guides, assist with research, and assist with special events. Three volunteers contributed 4,000 hours of biographical and genealogical research and entered data regarding size and location of monuments into the gis mapped database. Two volunteers coordinated the location and mapping of the veteran's graves for flagging. Over 100 community members provided 80 hours of service for memorial day flagging.”

“Student leadership training: program service expenses 283,171. Management and general expenses 0. Fundraising expenses 488. Total expenses 283,659.”

“The audit committee assumes responsibility for oversight of the audit of its financial statements and selection of an independent accountant. At the conclusion of the audit, the committee meets with the independent auditors to review the audited financial statements, the auditors required communication to those charged with governance and management letter. This process has been in place and has not changed from the previous year.”