Miami Valley Warhawks Baseball Club

“The outside accountant prepares Form 990 and related schedules based on the information provided by the organization's President. Form 990 and related schedules are then reviewed by the Board on a line-by-line basis as the final step prior to filing the return with the IRS. Copies of Form 990 and related schedules are available to each Board member. The accountant and President answer any questions. Board members are reminded of their fiduciary responsibilities.”

“All board members are covered under the written conflict of interest policy. Conflicts of interest are defined as an interest, direct or indirect, with any persons or firms involved with the organization. Transactions with parties with whom a conflicting interest may exist will only be undertaken if the conflicting interest is fully disclosed, the person with the conflict of interest is excluded from the discussion and approval of such transaction, a competitive bid or comparable valuation exists, and the Board has determined that the transaction is in the best interest of the organization. All officers are required to disclose in writing, on a periodic basis, any known relationship, financial interest, or business affiliation that the individual or a member of their family may have that could result in a conflict of interest.”

“The organization has no compensated persons. However, if the organization did have employees, the organization would determine compensation based upon a review and approval by independent persons, using comparability data. The Dugout Boosters Association would maintain written documentation of the deliberation and decision for all compensation issues.”

“The organization's governing documents, conflict of interest policy, financial statement, and filings with the IRS are available to any party (public or private) who requests the information.”