Shawnee State University Foundation

“The sole member of the foundation shall be the board of trustees of shawnee state university.”

“Pursuant to the code of regulations, the president of shawnee state university and the chairman of the board of trustees of shawnee state university (or designee) shall be members of the foundation board of trustees so long as they occupy their offices. Additionally, the board of trustees of shawnee state university shall appoint one of its members as its further representative on the foundation board of trustees.the faculty of the university shall appoint one of its members as its representative on the foundation board of trustees. An alumni representative shall also be appointed to serve the board. The fifteen additional foundation trustees shall be elected by the board of trustees of the university from the community-at-large. At-large in-term vacancies on the foundation board of trustees shall be filled by the university board of trustees following the occurence of a vacancy. Replacement of other trustees shall be appointed from the constituencies of the trustees they replace.”

“Operating procedures of the shawnee state university development foundation are contained in the statement of operations and the guidelines for funding. These policies will be developed by the university administration for approval by the board of trustees of shawnee state university and can be amended, as well, by that process.”

“All 990 information has been shared with the governing body except the names and addresses of contributors as listed on schedule b, which have been redacted. The board is able to ask questions and comment on the return before its filing.”

“The conflict of interest policy applies to each memeber of the board of trustees and to all officers of the shawnee state university development foundation. It is intended to serve as guidance for all persons employed by the shawnee state university development foundation in positions of significant responsibility for the activities of the foundation. Members of the board of trustees, officers, and employees of the foundation serve the public trust and have a clear obligation to fulfill their responsibilities in a manner consistent with that service. All decisions of the board and officers are to be made solely on the basis of a desire to promote the best interest of the foundation and shawnee state university. The integrity of the foundation and shawnee state university must be protected and advanced at all times. Development foundation members and employees inevitably are involved in the affairs of other institutions and organizations. Each director, officer, and employee is responsible for ensuring that the board is made aware of situations that involve personal, familial, or business relationships that may be a conflict of interest or create an appearance of a conflict for the foundation or shawnee state university. Thus, the board requires each trustee and officer annually (1) to review this policy; (2) to disclose personal, familial, or business relationships that reasonable could give rise to a conflict of interest involving the foundation or shawnee state university; and (3) to acknowledge by his or her signature that he or she is in accordance with the letter and spirit of this policy. All trustees and officers should disclose only those substantive relationships that they maintain (or members of their family maintain) with organizations that do business with the university, shawnee state university development foundation, or any related or affiliated organization, or which otherwise could be construed to affect potentially their independent, un-biased judgment in light of their decision-making authority or responsibility. Any uncertainites as to the appropriateness of listing a particular relationship may be resolved by consultation with the chair of the foundation, who in turn may consult with shawnee state university general counsel, the executive committee of the board of trustees, or the chairman of the board of trustees in executive session.”

“The related organization uses a process for determining compensation of the development foundation executive director which includes periodic consultation with independent compensation advisors; comparison of salaries with comparable markets; review and approval by the governing bodies; written employment contractw with the related organization; and contemporaneous documentation and record keeping with respect to the establishment of compensation. The review process was conducted in fy 2020.”

“The executive director/top management official is the only officer of the organization. As such, this question has been answered no in accordance with the filing instructions to the form 990.”

“The organizations governing documents, conflict of interest policy and financial statements are available by request.”

“(a) CHANGE IN VALUE OF SPLIT INTEREST AGREEMENT - (b)(11,518)”

“Part V, LINE 2ACOMMON PAYMASTER:EMPLOYEES ARE PAID BY SHAWNEE STATE UNIVERSITY (SSU) EIN 31-0864917, A RELATED ORGANIZATION OF SHAWNEE STATE UNIVERSITY DEVELOPMENT FOUNDATION (SSUDF). SSUDF REIMBURSED SSU $291,365 FOR SALARIES AND BENEFITS OF 6 INDIVIDUALS FOR FISCAL YEAR 2020. THE UNIVERSITY FILES ALL REQUIRED FEDERAL EMPLOYMENT TAX RETURNS ON BEHALF OF THE ORGANIZATION.THE TOTAL NUMBER OF EMPLOYEES REPORTED ON FORM W-3 AND FILED BY THE RELATED ORGANIZATION, SSU, FOR THE CALENDAR YEAR 2019 WAS 1,371, OF WHICH 6 ARE EMPLOYEES OF SSUDF.”