Greencroft Middlebury Inc.

“The organization is under a management/affiliation contract with greencroft retirement communities, inc. (grc), a related tax-exempt organization. According to the agreement, grc has the sole and exclusive right to supervise, manage, and operate the organization's facility ("the facility"). In addition, grc has the sole control and discretion with regard to the operation and management of the facility for all customary purposes, as well as the right to determine all operating policies affecting or concerning the appearance and maintenance standards of operation, and any other matter affecting the facility or the operation thereof. The agreement terminates in june 2018, and is renewable annually for additional one year periods.”

“The organization has one member, greencroft retirement communities, inc. (grc), that is also a related tax-exempt organization. The reserved powers of the sole member are as follows: 1. Approval to any changes in corporate mission, which may be proposed by the organization, but which shall become effective only upon approval of grc 2. Approval of nominated candidates to serve as director of the organization 3. The creation or discontinuation of programs or services offered by the organization 4. Amendments to the bylaws and articles of incorporation 5. Approval or the adoption of the annual budget 6. Approval of non-budgeted contracts and/or non-budgeted purchases of over $50,000 7. The incurrence of indebtedness of over $500,000 8. The sale of real estate 9. The donation or transfer of all or substantially all of the organization's assets 10. Any merger or consolidation with any other organization, or the partial or total dissolution of the organization 11. The creation of subsidiary corporations, llcs, partnerships, or other enterprises 12. The acquisition of controlling interests in another entity 13. The appointment of the president/ceo, cfo, secretary, and treasurer of the corporation (but not the officers of the board of directors) 14. The removal of the chair of the board of directors, with or without cause 15. The removal of members of the board of directors, with or without cause notwithstanding these reserved powers, the member has no financial obligations or responsibilities for any actions of the organization by reason of serving as a member.”

“See narrative for part vi, section a, line 6”

“See narrative for part vi, section a, line 6”

“A final draft of the full form 990, including all applicable schedules, is presented by our tax advisors to the organization's audit committee at a regularly scheduled meeting. A copy of the final draft is then provided to each board member prior to its filing. This allows the board of directors and management to review and provide comments and explanations regarding the form.”

“Board members and officers are required to annually disclose any conflicts of interest they may have with the organization. The treasurer reviews each policy statement signed by these individuals to determine if any conflicts have occurred and need to be brought to the attention of the board. If a conflict arises, the respective board member will abstain him/herself from any related discussion, vote or similar action on the matter.”

“Greencroft middlebury's (gm) philosophy is to compensate team members in a fair manner for the worth of work provided within the current market value range for each position in the organization. Gm conducts periodic review of the market to develop average wages for positions within greencroft middlebury. Greencroft middlebury starts employees that meet the minimum requirements for the position at/or near the starting wage. We make adjustments to the starting wage based on years of experience in that specific position. Our compensation philosophy for staff of our organization is based on various tiers. The first tier is general staff. We have hired an outside consultant to develop a compensation system for all of greencroft middlebury's positions. The consultants developed a system with wage scales that use the marketplace average for key positions as the starting point for the scales. The wages scales have a minimum, a 25th percentile, a 50th percentile (average) a 75th percentile and a maximum. We strive to keep our average for positions at the mid-point of a range developed by our consultants. Periodically we hire a consultant to update the marketplace average for several key positions. The consultant will use area marketplace data, leadingage data, and other industry data to develop the average. Our compensation philosophy for management and executive staff (directors and vice president) of our organization is slightly different. The second tier is management staff. The wage scale system is the same for our staff. However, our policy states that directors are like other staff and can earn up to the 100th percentile of the range for their position. Our third tier is vice president staff. The wage scale system is the same for our staff. However, there is one difference. The policy states that vice presidents can earn up to the 85th percentile of the range for their position. The range uses the median as the mid-point not the average. Generally, the median is below the average. The overall compensation policy and the vp compensation policy are approved by the greencroft communities (gc) board of directors. The greencroft middlebury (gm) board reviews the compensation policies. Annually the gc board and the gm board review the compensation of the executive team. They compare current wages with national data provided by leadingage (formerly the american association of homes and services for the aging - aahsa). The boards review the current wage, the percentile ranking of the employee in his/her respective range and the median of the marketplace compared to the mid-point of the employee's range. The boards document these meetings and actions taken in their board minutes. The gm board has reviewed the base wage and the variable pay for the president of greencroft middlebury. In the fiscal year 2017 this position was at the 45th percentile of the range for this position in base compensation. This process was last performed in fiscal year 2017.”

“Governing documents, financial statements, and conflict of interest policies are not required disclosures pursuant to internal revenue code (irc) section 6104. These documents are not available to the public at this time.”

“HOUSEKEEPING & OTHER FEES: Program service expenses 5,823. Management and general expenses 23,291. Fundraising expenses 0. Total expenses 29,114. OUTSIDE SERVICES: Program service expenses 6,971. Management and general expenses 27,886. Fundraising expenses 0. Total expenses 34,857. CORPORATE SERVICES: Program service expenses 7,600. Management and general expenses 30,400. Fundraising expenses 0. Total expenses 38,000.”

“The audit process has not changed from the prior year.”