Central Arkansas Library System Foundation

“Organization does not have any committees that can act on behalf of the governing body.”

“Form 990 is presented to the board members for approval.”

“CALS Board members, directors, and employees shall avoid any personal influences or relationships that would affect their ability to act in an ethical manner and in the best interest of CALS. The code of business conduct is particularly concerned with conflict of interest. A conflict of interest occurs when an individual's private interest interferes, or appears to interfere, with adherence to the standards set by CALS for ethical conduct, or the best interests of CALS. It can arise when CALS board members or employees (or members of their family) receive personal benefits as a result of their position at CALS or are in a position outside CALS involving any regulatory or business interest relating to CALS. Specifically, the following rules of ethical conduct apply: Board members, directors, and employees are required to disclose to CALS any financial or other relationships with suppliers, contractors, professional service providers, regulatory agencies, or other entities that would impair the independence of any judgment they may need to make regarding CALS. They shall remove themselves from a position of decision-making authority which may create the perception of conflict of interest, bias, or favoritism, either toward CALS or, conversely, toward another entity with a regulatory or business connection to CALS. Disclosure should be made to the employee's supervisor, or to the CALS Board president, who will present the question of propriety to the appropriate entity. Gifts, gratuities, services, loans, meals, entertainment and similar favors may not be accepted as an inducement to procure CALS's business, or to place the recipient or the institution under any obligation to the provider. This prohibition includes such items as food, commercial travel, lodging, and individual gifts. Small seasonal and other gifts from current contractors or vendors that are clearly in keeping with generally accepted routine business practice and good business ethics and do not obligate the recipient may be accepted, provided they can be shared with the department or branch that receive them.”

“The organization's governing documents and financial statements are not made available to the public.”