City Science Inc

“The prepared form 990 is reviewed by the members of the finance committee serving on the audit committee and discussed with the executive director. The prepared form 990 is then shared with the entire governing body who approves the return for filing with the irs via written consent.”

“After all financial interests and material facts are disclosed by the interested person, he/she shall leave the meeting while the determination of a conflict of interest is discussed and voted upon. The remaining directors shall decide if a conflict exists. If a conflict exists, the interested person shall be prohibited from voting or participating in all discussions related to his/her conflict.”

“The executive director's compensation is approved by the directors as part of the annual budgeting process. Beginning in the finance committee, a base compensation level is discussed and for purposes of annual budgeting. Prior to the meeting where the annual budget is discussed, all directors are provided with the most recent statewide compensation survey from the nonprofit coordinating committee of new york. After reviewing the survey and discussing the hours and expectations of the executive director in light of the proposed budget, the directors vote on the compensation recommendation. Following the organization's conflict of interest policy, the executive director does not participate in the discussion or vote regarding his compensation.”

“The organization made its governing documents, conflict of interest policy, and financial statements available to the public upon request.”

“The overpayment was an error identified during the preparation of the fy18 990 in may 2019. The board of directors was made aware at this time. A repayment plan will be discussed during the july 2019 board meeting and full repayment will be implemented in fy2019.”