American Immunization Registry Association

“Membership categories: the types of membership categories for participation in the aira shall be determined by the executive committee of the board of directors. Membership dues as well as the number of voting members in each category will also be determined by the executive committee of the board with approval of the full board of directors.”

“Election of members and their rights: the voting members of aira elect board officers and directors. A ballot of eligible board of director candidates is sent in writing 15 days prior to the election, to all voting members for a vote. Officers and other members of the board of directors must be elected by a simple majority of the voting members voting in the election, which may occur by mail, by electronic means or by balloting during the annual meeting of the membership, as determined by the board of directors. A neutral party shall tally the ballots.”

“Decisions subject to approval of members - revisions to bylaws must be approved by members.”

“The draft federal form 990 is reviewed by the executive director and then a copy of the draft 990 is provided to the full board of directors to review prior to filing with the internal revenue service.”

“The conflict of interest policy compliance is enforced by requiring each member of the board of directors, principal officer, or member of a committee with governing board delegated powers to sign and submit a conflict of interest annual statement upon election and annually thereafter. These forms were last signed in october of 2023.”

“The aira board of directors completed a performance review and compensation comparison of similar non-profit organizations and authorized a pay increase for aira's executive director in june 2024. The performance review was completed in accordance with aira's documented process for the annual performance evaluation of the executive director.”

“Aira makes it governing documents available to the public upon request.”

“Consulting services: program service expenses 1,690,343. Management and general expenses 139,106. Fundraising expenses 0. Total expenses 1,829,449.”

“The process has not been changed from the prior year.”