American Immunization Registry Association

“Membership categories: the types of membership categories for participation in the aira shall be determined by the executive committee of the board of directors. Membership dues as well as the number of voting members in each category will also be determined by the exceutive committee of the board with approval of the full board of directors.”

“Election of members and their rights: the voting members of aira elect board officers and directors. A ballot of eligible board of director candidates is sent in writing 15 days prior to the election, to all voting members for a vote. Officers and other members of the board of directors must be elected by a simple majority of the voting members voting in the election, which may occur by mail, by electronic means or by balloting during the annual meeting of the membership, as determined by the board. A neutral party shall tally the ballots.”

“Decisions subject to approval of members - revisions to bylaws must be approved by members.”

“The form 990 is reviewed by the executive director and then a copy is provided to the full board to review prior to filing.”

“The conflict of interest policy compliance is enforced by requiring each member of the board of directors, principal officer, or member of a committee with governing board delegated powers to sign and submit a conflict of interest annual statement upon election and annual thereafter. These forms were last signed in october of 2023.”

“The aira board completed a performance review and compensation comparison of similar non-profit organizations, and authorized a pay increase for aira's executive director in september 2022. The performance review was completed in accordance with aira's documented process for the annual performance evaluation of the executive director.”

“Aira makes it governing documents available to the public upon request.”

“The association undertook 2 new program services which were not previously listed on form 990. The amda project - aira worked with the society for post-acute and long-term care medicine (amda) to identify barriers to the use of iis by long term care facilities (ltcfs). Aira lead the development of a mapping document that described the interoperability standards between ehr vendors and iis, including recommendations for bridging any gaps in standards. Aira also provided subject matter expertise to support a virtual stakeholder roundtable with facilities, consultant pharmacies, ehr vendors, and iis leaders to summarize barriers and identify recommendations to improve iis access and connectivity for ltcfs. The astho inquiries project - aira provided program planning and implementation, technical, policy, and research support for the onc immunization data exchange, advancement and sharing (ideas) program. Specifically, aira supported the following activities: project planning, project initiation, management, engagement and communication, conducting a national landscape assessment and analysis of current hie and iis status and dynamics, developing a final comprehensive ideas program state technical assistance plan, initiating and executing the ideas program state technical assistance plan, and evaluating project impact, sustainability and conclusion.”

“The association ceased conducting its audacious inquiry project - aira had contracted with audacious inquiry, an unrelated third party, for a project to support the rapid onboarding of iis, as well as traditional and non-traditional provider organizations to the immunization gateway to support the covid-19 vaccine response and increase the availability and volume of complete and accurate immunization data stored within iis. This project also supported the ability of iis and iis vendors in generating and submitting the cdc prioritized data extract to the data clearing house.”

“Professional fee: program service expenses 1,443,789. Management and general expenses 193,634. Fundraising expenses 0. Total expenses 1,637,423.”

“The organization has not changed its audit oversight process or selection process of an independent accountant during the tax year.”