American Immunization Registry Association

“Aira updated its bylaws in august of 2020. The new bylaws were modified to adjust the composition of the executive committee and to extend voting rights to all of the committee's members, some of whom were not voting members before. This amendment was proposed and passed in light of the establishment of the governance committee chair as an officer role.”

“Membership categories: the types of membership categories for participation in the aira shall be determined by the executive committee of the board of directors. Membership dues as well as the number of voting members in each category will also be determined by the exceutive committee of the board with approval of the full board of directors.”

“Election of members and their rights: the voting members of aira elect board officers and directors. A ballot of eligible board of director candidates is sent in writing 15 days prior to the election, to all voting members for a vote. Officers and other members of the board of directors must be elected by a simple majority of the voting members voting in the election, which may occur by mail, by electronic means or by balloting during the annual meeting of the membership, as determined by the board. A neutral party shall tally the ballots.”

“Decisions subject to approval of members - revisions to bylaws must be approved by members.”

“The form 990 is reviewed by the executive director and the executive committee of the board of directors, and then a copy is provided to the full board to review prior to filing.”

“The conflict of interest policy compliance is enforced by requiring each member of the board of directors, principal officer, or member of a committee with governing board delegated powers to sign and submit a conflict of interest annual statement upon election and annual thereafter. These forms were last signed in october of 2019.”

“The aira board completed a performance review and compensation comparison of similar non-profit organizations, and authorized a pay increase for aira's executive director in november 2019. The performance review was completed in accordance with aira's documented process for the annual performance evaluation of the executive director.”

“Aira makes it governing documents available to the public upon request.”

“The organization undertook the immunization gateway program, which was not previously listed on form 990.”

“The capacity and operations support for iis program ended at the end of septmber 30, 2019. The purpose of that program was to support activities to enhance or sustain the capacity and operations of iis. The standards support and development for the immunization information sysytems (iis) community program ended at september 30, 2019. The purpose of that program was to provide facilitation, consulative, and technical support for the development and/or enhancement of iis standards, practices, and operations.”

“Professional fee: program service expenses 762,407. Management and general expenses 8,660. Fundraising expenses 0. Total expenses 771,067. Payroll service: program service expenses 36,948. Management and general expenses 0. Fundraising expenses 0. Total expenses 36,948.”

“The organization has not changed its audit oversight process or selection process of an independent accountant during the tax year.”