American Immunization Registry Association

“The organization updated its bylaws which was approved and became effective 7/1/2019. The bylaws committee worked with a corporate governance lawyer to ensure that the updated version of the aira bylaws is compliant with the law. The committee clarified director and officer election processes, as well as voting and committee formation. It edited out all unnecessary language and shifted relevant operational details into a separate document. The resulting bylaws are succinct, clear, and compliant with corporate law.”

“Membership categories: the types of membership categories for participation in the aira shall be determined by the executive committee of the board of directors. Membership dues as well as the number of voting members in each category will also be determined by the exceutive committee of the board with approval of the full board of directors.”

“Election of members and their rights: the voting members of aira elect board officers and directors. A ballot of eligible board of director candidates is sent in writing 15 days prior to the election, to all voting members for a vote. Officers and other members of the board of directors must be elected by a simple majority of the voting members voting in the election, which may occur by mail, by electronic means or by balloting during the annual meeting of the membership, as determined by the board. A neutral party shall tally the ballots.”

“Decisions subject to approval of members - revisions to bylaws must be approved by members.”

“The form 990 is reviewed by the executive director and the executive committee of the board of directors, and then a copy is provided to the full board to review prior to filing.”

“The conflict of interest policy compliance is enforced by requiring each member of the board of directors, principal officer, or member of a committee with governing board delegated powers to sign and submit a conflict of interest annual statement upon election and annual thereafter. These forms were last signed in november 1st of 2018.”

“The aira board completed a performance review and compensation comparison of similar non-profit organizations, and authorized a pay increase for aira's executive director in october 2018. The performance review was completed in accordance with aira's documented process for the annual performance evaluation of the executive director.”

“Aira makes it governing documents available to the public upon request.”

“Professional fee: program service expenses 1,006,709. Management and general expenses 33,610. Fundraising expenses 0. Total expenses 1,040,319.”

“The organization has not changed its audit oversight process or selection process of an independent accountant during the tax year.”