American Immunization Registry Association

“Membership categories: the types of membership categories for participation in the aira shall be determined by the executive committee of the board of directors. Membership dues as well as the number of voting members in each category will also be determined by the exceutive committee of the board with approval of the full board of directors.”

“Election of members and their rights: the voting members of aira elect board officers and directors. A ballot of eligible board of director candidates is sent in writing 15 days prior to the election, to all voting members for a vote. Officers and other members of the board of directors must be elected by a simple majority of the voting members voting in the election, which may occur by mail, by electronic means or by balloting during the annual meeting of the membership, as determined by the board. A neutral party shall tally the ballots.”

“Decisions subject to approval of members - revisions to bylaws must be approved by members.”

“Aira's process to review the form 990: the form 990 is reviewed by the executive director and the executive committee of the board of directors prior to filing.”

“The conflict of interest policy compliance is enforced by requiring each member of the board of directors, principal officer, or member of a committee with governing board delegated powers to sign and submit a conflict of interest annual statement upon election and annual thereafter. These forms were last signed in october/november of 2016.”

“Compensation process for top officials: the aira board worked last in 2013 with hauck and associates (aira's previous managment company) to determine an appropriate salary. Hauck and associates reviewed the salaries of comparable public health non-profit organization executive director salaries. The board reviewed this informations and conducted an internal review before approving the salary in 2013.”

“Aira makes it governing documents available to the public upon request.”

“Grant compliance contractors: program service expenses 509,903. Management and general expenses 20,011. Fundraising expenses 0. Total expenses 529,914. Payroll service: program service expenses 0. Management and general expenses 17,129. Fundraising expenses 0. Total expenses 17,129.”

“These processes have not changed since the prior year.”