Act for Alexandria

“Members of the board ("directors") shall be elected at each annual meeting of the board by a majority vote of the directors then in office, except as provided in section 4 of this article. Each director shall hold office for a term of three (3) full fiscal years and until such director's successor is elected and qualified or until such director's earlier resignation or removal. No director shall serve more than two (2) consecutive terms unless the director continues to serve as an officer or board committee chair. However, directors who have served in excess of (3) years prior to january 1, 2016 shall be eligible to serve no more than one additional full term after december 31, 2015. Directors shall be divided into three classes (class a, class b and class c). The first full term of each class will begin on january 1 of 2016, 2017, and 2018 respectively. Board members in classes other than class a will be deemed to be serving a partial term prior to beginning of the first full term of their class and will then be eligible to serve two (2) full terms after completion of the partial term. (example: a current director's term began january 1, 2015. If that director is designated as a class b director, s/he will serve a partial term until december 31, 2016 and will then be eligible to serve two (2) additional terms.) class a directors elected prior to april 1, 2016 will be deemed to have served a full term effective december 31, 2018.”

“The 990 is reviewed by act's finance committee which will then take it to the executive committee and then to the board of directors.”

“Responsibility for monitoring the conflict of interest policy lies with the board chair as it relates to board memebers, volunteer committee members, and the executive director. The executive director is responsible for monitoring as it relates to members of act's staff. Board members have the affirmative responsibility to report to the board chair (in the case of concerns related to board members, committee members or the executive director) or to the executive director (in the case of concerns related to members of the staff) any and all knowledge of action or conduct that appears contrary to the conflict of interest policy. Before a member or staff begins service with act, they shall file with the executive director a list of the member's/staff's principal business activities, as well as involvement with other charitable and business organizations, vendors, and other associations that might produce a conflict of interest. Subsequently, each member and staff shall sign a statement that affirms their understanding and agreement with the policy.”

“The executive committee reviewed the compensation of act's executive director, act's program director, and outside contractors hired for specific tasks; reviewed and analyzed the compensation requirements of other candidates for the position who applied in response to the broadly posted job annoucement, referrals from board members and other influences; surveyed nonprofit organizations of comparable scale in alexandria, northern virginia, and the washington dc metropolitan area generally; consulted with executives at other community foundations in the region and at the council on foundations. Based on that information, the act executive committee then formulated a compensation package within the parameters of the executive directors of comparable organizations in that region.”

“UPON REQUEST”

“Contract services fees: program service expenses 17,266. Management and general expenses 2,425. Fundraising expenses 2,809. Total expenses 22,500. Consultants: program service expenses 194,236. Management and general expenses 27,278. Fundraising expenses 31,606. Total expenses 253,120. Payroll processing fees: program service expenses 1,178. Management and general expenses 165. Fundraising expenses 192. Total expenses 1,535.”

“The audit committee assumes the responsibility of the review of the financial statements and selection of independent accountants. The process has not changed from previous years.”