Digital Distributed Community Archive DBA Clockss

“Board meetings held and written actions undertaken are contemporaneously documented. The organization does not have any additional committees requiring documentation.”

“The co-chairs and treasurer of the board review the return with the accountant and the board has given them authority to sign the organization's form 990.”

“The organization makes its governing documents available upon formal request.”

“Client Note 1 - ATTACHMENT 5FORM 3115, SCHEDULE A, PART 1, LINE 2DIGITAL DISTRIBUTED COMMUNITY ARCHIVE, IS REQUESTING PERMISSION TO ADOPT THE RECURRING ITEM EXCEPTION AS PART OF ITS APPLICATION TO CHANGE FROM THE CASH TO ACCRUAL METHOD OF ACCOUNTING. THIS EXCEPTION WILL BE USED WITH RESPECT TO ALL ACTIVITES OF DIGITAL DISTRIBUTED COMMUNITY ARCHIVE AND WITH RESPECT TO ALL TYPES OF ITEMS WITHIN SUCH ACTIVITIES.”

“Client Note 2 - ATTACHMENT 6FORM 3115, SCHEDULE A, PART 1, LINE 3BALANCE SHEET (CASH BASIS) - AS OF DECEMBER 31, 2013ASSETS: CASH $222,319 SAVINGS AND TEMPORARY CASH INVESTMENTS 376,146 EQUIPMENT 172,875 ACCUMULATED DEPRECIATION -123,986TOTAL ASSETS $647,354LIABILITIES $ 0NET ASSETS: UNRESTRICTED $647,354TOTAL LIABILITIES AND NET ASSETS $647,354PROFIT AND LOSS STATEMENT (CASH BASIS) - YEAR ENDED DECEMBER 31, 2013REVENUE: CONTRIBUTIONS $1,070,150 PUBLICATION FEES (PROGRAM) 212,123 INTEREST AND DIVIDENDS 10,888 UNREALIZED LOSS ON INVESTMENTS -26,696 TOTAL REVENUE 1,293,161 EXPENSES: COMPENSATION OF OFFICERS 171,857 MANAGEMENT FEES 103,640 ACCOUNTING FEES 10,879 OTHER FEES FOR SERVICE 836,392 OFFICE EXPENSES 2,225 DEPRECIATION 49,331 CONFERENCES 26,723 TRAVEL 21,958 DUES AND MEMBERSHIPS 4,013 BANK CHARGES 2,910 OTHER EXPENSES 3,992 TOTAL EXPENSES 1,233,920 NET INCOME $ 59,241ATTACHMENT 6 (CON'T)FORM 3115, SCHEDULE A, PART 1, LINE 3THE CASH METHOD OF ACCOUNTING WAS USED WHEN PREPARING THE BALANCE SHEET AND PROFIT AND LOSS STATEMENT FOR THE YEAR ENDED DECEMBER 31, 2013; THEREFORE, THE ACCRUAL ADJUSTMENT AMOUNTS LISTED ON FORM 3115, SCHEDULE A, PART 1, LINES 1a-1g ARE NOT INCLUDED IN THESE STATEMENTS.”

“Form 3115 - accounting method change from cash to accrual = -$260770”

“Changed from cash basis accounting to accrual basis accounting to comply with gaap”