Cloverfield-Kingston House

“The corporation has a contractual agreement with delphia management corporation (dmc) for management services related to cloverfield-kingston house (clkh). Under the terms of the contract, dmc is paid a management fee equal to an agreed upon percentage of total gross receipts for rent and tenant miscellaneous charges. Clkh also pays dmc for personnel services provided directly to the project.”

“Any person who subscribes to the purposes and governing rules of the corporation shall be eligible for membership.”

“Current board members elect new board members/officers from the nominating committee recommendations.”

“The finance committee members review a draft of the form 990 prior to a scheduled finance committee meeting. At the meeting, the 990 is discussed and a decision is made whether or not to make a motion to recommend to the board for approval as is, or with any recommended changes. The form 990 is distributed to the board prior to their meeting so that the document can be reviewed. At the board meeting, the board will approve as recommended by the finance committee.”

“Board members sign a conflict of interest statement on an annual basis, or more often as needed. Monitoring is done throughout the year by the executive director and the board based on the responses submitted on the conflict of interest statement. Board members abstain from any voting that would be considered a conflict of interest.”

“Salary ranges have been established for all positions and/or groups of positions, reviewed by the personnel committee, and approved by the board of directors. Each range includes a minimum and maximum and is based on study of local and national trends. The personnel committee members reviewed data published by kenexa compensation market analysis. The executive director shall determine starting salaries for new employees within these ranges. The personnel committee prepares an annual compensation recommendation for the position of executive director. Salary reviews shall be made at the end of the introductory period and at the end of each calendar year thereafter. Raises are effective the first day of the month following the first-year review and the first day of january thereafter. An interim review is possible if an employee is transferred or promoted. Salary adjustments are determined by target pay and range; competency, job performance; organizational finances, cost of living and are made by the executive director in consultation with the supervisor. The deliberation and decision is contemporaneously substantiated.”

“The organization does not make its governing documents or conflict of interest policy available for public inspection as this is not required by federal or state law.”

“The organization did not have any instances where backup withholding was required; however, if the situation would arise, the organization is aware of the reporting requirements and would handle that accordingly.”

“No w-2s are issued by cloverfield-kingston house. Salaries are paid by delphia management corporation (ein 23-2132266) and york area development corporation (ein 23-2022702), both of which are related organizations. Payroll-related expenses that are allocable to cloverfield-kingston house are reimbursed to delphia management corporation and york area development corporation.”

“Standing committees are appointed by the chairman of the board, and include personnel; finance; and project and facilities management. Each committee shall meet as often as necessary to accomplish the functions and responsibilites assigned by the board of directors. The finance committee has been assigned the responsibility for oversight of the audit of the financial statements and selection of an independent accountant. The process has not changed since the prior year.”