Southwinds Inc

“The budget/finance committee of the board of directors reviewed this form 990 in detail and each member of the board of directors was provided a copy of this form 990 prior to its final approval by the entire board of directors.”

“The board chairperson annually asks the board members and key employees to submit a conflict of interest statement to the executive director. Upon receipt, conflict of interest statements are reviewed by the executive director, the board chairperson, and the governance committee of the board of directors. If any action or clarification is necessary, the board chairperson discusses with the board member(s) and/or key employee(s) involved.”

“15 (a)- a performance review of the executive director is conducted annually at the end of the fiscal year by a personnel committee appointed by the board of directors and based upon the executive director's job description. The executive director also completes a self-assessment which is part of the performance review. Together, the personnel committee and executive director develop goals for the upcoming year and evaluate the executive director's achievement of the previous year's goals. If the performance evaluation is deemed satisfactory by the personnel committee, the executive director receives a cost-of-living increase (1-3%), budget permitting. Additionally, the personnel committee may recommend to the board of directors that an additional merit increase (1 or 2%), budget permitting, be awarded prior to the close of the fiscal year. The personnel committee must include detailed documentation of examples of exemplary performance by the executive director to support the recommendation for merit increase. The board of directors has final approval of the merit increase. The amount of funds available for both cost-of-living and merit increases is approved annually by the budget/finance committee and the board of directors. 15(b) - a performance review of key employees is conducted annually at the end of each fiscal year by the executive director based on the key employee's job description. The key employee also completes a self-assessment which is part of the performance review. Together the key employee and executive director develop goals for the upcoming year and evaluate the key employee's achievement of the previous year's goals. If the performance evaluation is deemed satisfactory by the executive director, the key employee receives a cost of living increase (1% to 3%), budget permitting. Additionally, the executive director may recommend to the board of directors that an additional merit increase (1% or 2%), budget permitting, be awarded prior to the close of the fiscal year. The executive director must include detailed documentation of examples of exemplary performance by the key employee to support the recommendation for the additional merit increase. The board of directors has final approval of the merit increase. The amount of funds available for both cost of living and merit increases is approved annually by the budget/finance committee and the board of directors.”

“Southwinds governing documents, conflict of interest policy, and financial statements are available upon request.”

“Southwinds has not changed its process for oversight of the audit or selection of an independent accountant.”