Wesley Spectrum Services

“Between meetings of the full board of directors, the executive committee shall exercise all of the power and authority of the full board of directors except that such executive committee shall not: (i) fill any vacancy on the board; (ii) adopt, amend or repeal any bylaw; (iii) amend or repeal any resolution of the board; (iv) undertake any major new program, activity, or fund-raiser or terminate the same; (v) dispose of assets in excess of $30,000 in any one year, except in the regular course of business of the corporation; (vi) incur indebtedness, other than current accounts payable, or make any unbudgeted expenditure in excess of $30,000, unless such authority is specifically delegated to the executive committee by the board of directors; or (vii) take any other action which may be prohibited from time to time by the full board of directors. A majority of the executive committee shall constitute a quorum and acts of a majority of the members of the executive committee present and voting at a meeting in which a quorum is present shall constitute the acts of the executive committee.”

“While regular meetings were held by the program, finance, and executive committees, not all meetings of the three committees of the board were formally documented during fy17. However, reports done by the program and finance committee to the full board during each full board meeting were documented in the board minutes. Board meeting minutes exist for every meeting held by the board.”

“The chair of the joint finance committee, ceo and the vp of finance of wesley spectrum services will perform a detailed review of the form 990. With the joint finance committee chair's approval, the form is shared with the joint finance committee for wesley spectrum services and wesley spectrum services foundation. Once the members of the joint finance committee have reviewed and approved the form, they report their acceptance to the respective full board of directors. A complete copy of the form is emailed to the board of directors prior to filing with the internal revenue service.”

“The organization's conflict of interest policy covers the following individuals: members of the board of directors of wss, officers of wss, department heads and other administrative employees, employees to whom authority has been delegated to commit wss to a course of action or whose recommendations are likely to be influential in determining a course of action, and individuals having certain relationships with the aforementioned individuals, such as being members of the same family or household or beneficiaries or trustees of any trust in which the aforementioned individual is a beneficiary or trustee. A copy of the conflict of interest policy is provided to each covered individual at the time he or she assumes such status. Within 5 days of receipt of that policy, the covered individual shall sign and submit to the human resources director or delegated staff member an initial conflict of interest disclosure statement form which acknowledges the policy and its contents. This disclosure statement is maintained in the covered individual's personnel file. Each covered individual shall report situations involving an actual or partial conflict of interest to the human resources director of wss in letter format. Each covered individual shall disclose any interest in transactions presented to corporate management and/or the board of directors of wss, depending on the role of the individual. Once the actual or potential conflict is identified with management/board of directors, it is reviewed by management/board of directors and a determination is made as to whether the situation has the potential to result in a personal gain for the employee/board member or for a relative. If the potential for a personal gain exists and a conflict is identified, safeguards are established by management/board of directors to protect all parties. Such safeguards could include prohibiting the employee or board member from participating in the deliberations and decision making process relative to the situation or transaction causing the conflict. Wss obtains signed conflict of interest statements from each member of the board of directors on an annual basis.”

“The organization's compensation plan follows a base pay market approach which is similar for all employees including top management. On an annual basis, the human resources department recommends changes to the base pay ranges as determined through market analysis. As part of the annual budgeting process, the board reviews and approves, as appropriate, the funds to be allocated for total compensation. In addition, there is a compensation committee made up of the chairs of both wss' board of directors and wss foundation's board of directors and the chair of the joint finance committee. They review the compensation of the ceo. The results of that review are vetted through the joint finance committee and/or the executive committee members. A member of the compensation committee informs the director of finance of any changes to the ceo's compensation so they can be processed. The process is documented and secured in an undisclosed location.”

“The organization's governing documents, conflict of interest policy, financial statements and form 990 are available to the public upon request. Wesley spectrum services sends a copy of the annual report to all donors of the organization.”

“Wss offers life changing support by providing services in autism, education, behavioral health and family support. The organization creates life changing support by integrating services to best meet the needs of those served. Wesley spectrum's passion is to foster recovery by helping children, adolescents, individuals, and families build resiliency skills to cope with life adversities and challenges. In fiscal year 2016-2017, wesley spectrum services provided services promoting recovery and resiliency at 8 different agency locations and various shared facilities in the community. We were able to provide person-centered care to over 5,200 individuals and families. Our transformational support services were provided to individuals ranging in age from infancy to 81 years, with youth comprising 56% of our service recipients. Thirty-two percent of program participants self-identified as racial or ethnic minorities. Of parents who participated in agency satisfaction surveys, 96% said they would maintain services with wesley spectrum, even if other options were available. Of those parents who provided feedback to programs before discharging from service, 97% said they would recommend the program. Outcomes overview: of those youth who entered our schools at an acute level of care, 74% were discharged to a lower level of educational care, with the majority returning to their public school. 28 students graduated from wesley spectrum's high school. The agency provided skill-building services to 17% more individuals on the autism spectrum than the prior year. 97% of individuals who completed treatment in their autism program experienced improvement in clinical condition. More than 1,000 families were served by our family support programs, which include in-home services, family-based mental health/family-focused solution-based services, foster care, and adoption services. 81% of youth in the foster care program achieved the permanency goal set at admission. Completion of our in-home program is significantly related to the youth staying in school or experiencing improvement in educational environment. Our program with the largest footprint in terms of numbers served continues to be our outpatient services. In fiscal year 2016-2017, more than 1,500 individuals engaged in ongoing treatment.”

“Our cares program is dedicated to providing comprehensive diagnostic evaluations to children and families. Through the use of a multidisciplinary team, families participating in the cares program benefit from a medical/developmental assessment completed by a certified, registered nurse practitioner (crnp); a thorough diagnostic interview and standardized testing, using best practice testing tools, with a licensed psychologist; and support navigating treatment and community options with a licensed professional counselor (lpc) or licensed clinical social worker (lcsw). Using best practice evaluation and testing standards, the team works together to provide an accurate, comprehensive diagnostic impression of the child or adolescent and identifies services and community support options to ensure the success of the identified client and the family unit as a whole. Emotional and behavioral barriers are addressed using a brief treatment model while the family works to connect with long-term support options. This bridge support can be essential in helping families take an active role in their child's progress and overall success. Finally, the cares navigator maintains contact with the family for a period of one year, through follow-up phone calls and conversations, in order to continue to connect families with community resources and supports. Through the specialized services available within the program, enrolled clients and their families are provided the highest levels of care and customer service from competent and considerate professionals.”

“The joint finance committee (jfc) of the board of directors assumes the responsibility for oversight of the audit of the organization's financial statements and selection of the independent accountant. This is done through communication, including meetings and phone calls, between the jfc, the independent accountant, and/or management with respect to management's performance as well as review and approval of the presentation of the audited financial statements. This process has not changed from the prior year.”