Wesley Spectrum Services

“Between meetings of the full board of directors, the executive committee shall exercise all of the power and authority of the full board of directors except that such executive committee shall not: (i) fill any vacancy on the board; (ii) adopt, amend or repeal any bylaw; (iii) amend or repeal any resolution of the board; (iv) undertake any major new program, activity, or fund-raiser or terminate the same; (v) dispose of assets in excess of $30,000 in any one year, except in the regular course of business of the corporation; (vi) incur indebtedness, other than current accounts payable, or make any unbudgeted expenditure in excess of $30,000, unless such authority is specifically delegated to the executive committee by the board of directors; or (vii) take any other action which may be prohibited from time to time by the full board of directors. A majority of the executive committee shall constitute a quorum and acts of a majority of the members of the executive committee present and voting at a meeting in which a quorum is present shall constitute the acts of the executive committee.”

“While regular meetings were held by the program, finance, and executive committees, not all meetings of the three committees of the board were formally documented during fy16. However, reports done by the program and finance committee to the full board during each full board meeting were documented in the board minutes.”

“The chair of the joint finance committee, ceo and the director of finance of wesley spectrum services will perform a detailed review of the form 990. With the joint finance committee chair's approval, the form is shared with the joint finance committee for wesley spectrum services and wesley spectrum services foundation. Once the members of the joint finance committee have reviewed and approved the form, they report their acceptance to the respective full board of directors. A complete copy of the form is emailed to the board of directors prior to filing with the internal revenue service.”

“The organization's conflict of interest policy covers the following individuals: members of the board of directors of wss, officers of wss, department heads and other administrative employees, employees to whom authority has been delegated to commit wss to a course of action or whose recommendations are likely to be influential in determining a course of action, and individuals having certain relationships with the aforementioned individuals, such as being members of the same family or household or beneficiaries or trustees of any trust in which the aforementioned individual is a beneficiary or trustee. A copy of the conflict of interest policy is provided to each covered individual at the time he or she assumes such status. Within 5 days of receipt of that policy, the covered individual shall sign and submit to the human resources director or delegated staff member an initial conflict of interest disclosure statement form which acknowledges the policy and its contents. This disclosure statement is maintained in the covered individual's personnel file. Each covered individual shall report situations involving an actual or partial conflict of interest to the human resources director of wss in letter format. Each covered individual shall disclose any interest in transactions presented to corporate management and/or the board of directors of wss, depending on the role of the individual. Once the actual or potential conflict is identified with management/board of directors, it is reviewed by management/board of directors and a determination is made as to whether the situation has the potential to result in a personal gain for the employee/board member or for a relative. If the potential for a personal gain exists and a conflict is identified, safeguards are established by management/board of directors to protect all parties. Such safeguards could include prohibiting the employee or board member from participating in the deliberations and decision making process relative to the situation or transaction causing the conflict. Wss obtains signed conflict of interest statements from each member of the board of directors on an annual basis.”

“The organization's compensation plan follows a base pay market approach which is similar for all employees including top management. On an annual basis, the human resources department recommends changes to the base pay ranges as determined through market analysis. As part of the annual budgeting process, the board reviews and approves, as appropriate, the funds to be allocated for total compensation. In addition, there is a compensation committee made up of the chairs of both wss' board of directors and wss foundation's board of directors and the chair of the joint finance committee. They review the compensation of the ceo. The results of that review are vetted through the joint finance committee and/or the executive committee members. A member of the compensation committee informs the director of finance of any changes to the ceo's compensation so they can be processed. The process is documented and secured in an undisclosed location.”

“The organization's governing documents, conflict of interest policy and financial statements are available to the public upon request. Wesley spectrum services sends a copy of the annual report to all donors of the organization.”

“Wss offers life changing support by providing services in autism, education, behavioral health and family support. The organization creates life changing support by integrating services to best meet the needs of those served. Wesley spectrum's passion is to foster recovery by helping children, adolescents, individuals, and families build resiliency skills to cope with life adversities and challenges. In fiscal year 2015-2016, wss provided services promoting recovery and resiliency at 8 different agency locations and various other shared facilities. We were able to provide the right care in the right way at the right time to over 5,800 consumers. During the year, our transformational support services were provided to consumers ranging in age from 0 - 75 years of age with 66% of them being under the age of 20 and 31% being minorities. Across all programs, of those parents surveyed, 92% said they would maintain services at wss, even if other options were available. Our wss schools have the capacity to serve almost 290 students at any given time. This year, 22 seniors participated in the wss graduation ceremony. The autism service array helped build skills for 22% more children than the prior year. 97% of the individuals completing treatment in their autism program saw improvement in their clinical condition. 91% of children who participated in the family based mental health program obtained stability by remaining in the family environment at the time of discharge. More than 1,300 families were served by our family support programs, which include the in home suite of services and foster care. Outcomes for foster care included improved academic performace at or above grade level from 42% to 95% after being placed with wss. Youth who complete our in home program are significantly more likely to stay in school or experience an improved educational environment. Our program with the furthest reach in terms of number of individuals served during fiscal year 2015-2016 was our outpatient suite of services where over 1,800 individuals were seen for ongoing treatment after an initial assessment.”

“The joint finance committee (jfc) of the board of directors assumes the responsibility for oversight of the audit of the organization's financial statements and selection of the independent accountant. This is done through communication, including meetings and phone calls, between the jfc, the independent accountant, and/or management with respect to management's performance as well as review and approval of the presentation of the audited financial statements. This process has not changed from the prior year.”

“A minimal amount of fundraising expenses are incurred in connection with the monies received by wesley spectrum services. Government funds make up a majority of the revenue reported in part viii, statement of revenue. Most fundraising activities are conducted by wesley spectrum services' supporting organization, wesley spectrum services foundation.”