Mount Vernon Cemetery

“Once the 990 is completed, a draft copy is distributed to the governing body for review. The governing body reviews the form 990, makes comments and/or inquiry, then it is motioned for approval by the board. After the board approves the return, it is then submitted to the internal revenue service.”

“The conflict of interest policy is monitored by regular submission of disclosure statements required by all board members, officers and management personnel.”

“In reviewing and approving the compensation for individual employees, the mount vernon cemetery board of directors, will utilize the following process: 1. Impartial decision makers: the compensation arrangement must be approved in advance (before any payment is made) by the board of directors, which is composed entirely of individuals who do not have a conflict of interest with respect to the compensation arrangement (example: neither the executive whose compensation is being determined nor any of his/her family members may be present during the discussion or participate in the vote). 2. Comparability data: when the board of directors is considering compensation to covered individuals, it must rely on comparability data that demonstrate the fair market value of the compensation in question. For example, when crafting compensation packages, the board of directors must secure data that documents compensation levels for similarly qualified individuals in like positions at like organizations. This data may include the following: written job offers for positions at similar organizations and documented telephone calls about similar positions at both nonprofit and for-profit organizations. 3. Concurrent documentations: the board of directors must document how it reached its decisions, including the data on which it relied. To qualify as concurrent documentation, written or electronic records of the approval body (such as meeting minutes) must note: a) the terms of the compensation and the date it was approved; b) the members of the board of directors who were present during debate on the compensation that was approved and those who voted on it; c) the comparability data obtained and relied upon and how the data was obtained.”

“All governing documents, conflict of interest policies, and financial statements are made available to the public upon written request.”

“Contribution to perpetual care fund 10,468. Contribution to endowment fund 7,000.”