Androscoggin Head Start and Child Care

“The Organization's Bylaws were amended in September 2023, during this tax year ending June 2024, as follows: The Bylaws have been revised to state that the number of Directors shall be not less than nine, and not more than twenty-two persons. The previous Bylaws stated that the number of Directors shall be not less than twelve, and not more than twenty-two persons.”

“The Organization does not have committees that have the authority to act on behalf of the Board of Directors.”

“The Organization engages an independent public accounting firm to audit its financial statements and to assist in the preparation and filing of the annual Form 990. The Form 990 is prepared by these engaged accountants in coordination with the Organization's key finance personnel and is subject to review and comment by the Organization's Executive Director and Finance Director prior to filing. While the Organization's audited financial statements are presented to the Finance Committee prior to their issuance, the complete Form 990 may not be made available to the entire governing body prior to its filing with the IRS. Accordingly, this Form 990, Part VI, Line 11a has been answered "No".”

“Prior to accepting a position on the Board of Directors and annually thereafter, each Director shall submit in writing to the Chairperson of the Board of Directors a list of all businesses and other organizations of which the proposed Director is an officer, director, trustee, member, shareholder, employee or agent with which the Corporation has, or might be expected to have, a relationship or a transaction in which the Director might have a conflicting interest. Each written statement will be resubmitted at least annually or at such time as the information in a previously submitted disclosure changes. At such time as any matter comes before the Board of Directors which involves or may involve a conflict of interest, the affected Director shall make known the potential conflict, whether disclosed by written statement or not. Such Director shall answer any questions that might be asked and shall disclose all material facts. At the request of the Chairperson, the Director shall withdraw from the meeting for so long as the matter shall continue under discussion. A Director who has a direct or indirect financial interest in a matter coming before the Board of Directors or committee of the Board of Directors shall not vote on such matters. Further, the Board of Directors may authorize, approve, or ratify a transaction in which one or more Directors has a financial interest only if the interest is disclosed or known to the Board or committee of the Board, and only if the transaction is fair and equitable to the corporation as of the date that the transaction is authorized, approved, or ratified.”

“The Organization, through its Executive Committee, utilizes wage comparability studies to determine salaries and wage rates for officers, directors, and staff. The Executive Committee is composed of the current officers of the Board of Directors and the immediate past chairperson (the Chairperson shall chair the Executive Committee). The Executive Committee will collaborate with Executive Director to establish goals and performance metrics and shall report to the full Board the Committee's findings regarding the completion and achievement of such goals. The Executive Committee will then coordinate with the Finance Committee and, using comparability studies and other market data, determine a compensation package that is reasonable and commensurate with the services performed.”

“The Organization responds to all requests for documentation in a timely manner and provides paper or electronic documents to the person or organization making the request.”

“The audit process has not changed from the prior year.”