Multnomah Bar Association

“The executive committee consists of the board officers and two regular directors. It may act on behalf of the board in connection with routine actions and time sensitive matters requiring a decision before the next regularly scheduled board meeting.”

“Members elect the members of the governing body and approve changes to bylaws.”

“Any member of the association may be nominated to serve on the board by filing with the association by no later than march 1 a nominating petition endorsed by the nominee and at least ten other members of the association. The slate of candidates nominated by the nominating committee and by petition is sent to the membership of the association at least 60 days prior to the may annual meeting. At least 30 days prior to the annual meeting, ballots containing the names of all nominees for each director is sent to the membership with the requirement that they be returned at least 20 days prior to the annual meeting. The four persons receiving the highest number of votes for director are declared duly elected. The board may opt not to send ballots if there are not more nominees than open positions, in which event the uncontested nominees are declared elected.”

“In the instance where the governing body votes to raise dues by more than $10, a majority of lawyer members must vote in favor of it (provided a quorum is met).”

“The mba executive director and mba president will review the 990 before it is filed.”

“Conflict of interest policy is reviewed at least once a year with the board. Board members are required to disclose any conflicts of interest that arise.”

“1. The executive committee conducts the annual, confidential evaluation of the executive director. 2. The immediate past president of the mba shall oversee the process and provide all mba board members with i. A cover letter specifying a deadline by which to return the confidential appraisal form (usually october 1), ii. The form, and iii. Other information that the committee deems pertinent such as the executive director's self evaluation, any specific goals set for the executive director that year and past written reviews. (informal input from committee chairs, staff and others may be sought. If done so, such a request for input shall be clearly stated as of an advisory nature only and shall be done with the input and knowledge of the executive director.) 3. The past president shall compile a summary of the appraisal forms and prepare a draft evaluation letter. The executive committee shall meet before october 31 to review the completed appraisal forms, summary, draft evaluation and approve a written evaluation. The past president and/or the president shall hold a meeting with the executive director to review the summary evaluation, discuss performance expectations for the coming year or concerns about performance. 4. The past president shall provide the executive director with the evaluation letter, give the executive director an opportunity to comment on the letter and suggest changes to the evaluation letter and give the executive director an opportunity to discuss proposed modifications to the compensation package. 5. The committee will consider the executive director's comments and suggestions, if any, approve the final letter and submit the letter to the board as a confidential document. The committee will prepare a recommendation to the board regarding the executive director's compensation package. The past president, or the president, will provide the board with an oral report of the summary evaluation, performance discussions with the executive director and proposed modifications of the compensation package, in executive session, at the november board meeting. 6. After completion of the appraisal process, the past president and/or president shall discuss the board's review and decisions regarding the compensation package with the executive director.”

“The organization makes its governing documents, conflict of interest policy, and financial statements available to the public upon request.”