Friends of the Pima County Public

“The bylaws were amended during the year ended 06/30/2024 to provide that the president, executive director, past president, and library director shall be non-voting members and will not be counted in determining the number necessary for a quorum or whether a quorum is present.”

“Membership shall include any and all individuals, organizations or businesses committed to the mission of the organization. Payment of annual dues shall be required to remain in good standing. The number of members shall be unlimited.”

“A board development and nominating committee of three members shall be formed in october as follows: * the president shall appoint the chair. * the president with the concurrence of the board shall appoint one member. * the board shall appoint one member. The committee shall nominate one or more candidates for each office: president, vice-president, treasurer and secretary (slate of officers) and new board of directors members. Additional nominations may be made by the general membership prior to the call for elections. In all instances the consent of the nominee must be obtained before the name is placed in nomination. Nominations must be approved by the board of directors, and submitted to the general membership, in writing, no less than 14 days prior to the annual meeting. Additional nominations may be made from the floor at the annual meeting, with the approval of the nominee. The slate of officers and nominated board members shall be sent by mail or e-mail to all friends members in good standing in advance of the annual meeting. Ballots may be returned by mail, electronically or returned in person to the executive director or administrative assistant. Officers and new board members shall be elected by a majority of members voting.”

“A draft copy of the form 990, including all schedules and narratives, are reviewed by the treasurer for completeness and accuracy prior to filing the return. If changes are made after the initial review, the changes are made by the paid tax preparer and re-submitted to the treasurer for final review. Upon approval by the treasurer, a copy is provided to all board members prior to filing.”

“New members of the board of directors and new employees are required to review a copy of the conflict of interest policy and acknowledge in writing that s/he has done so. Each director, officer, and committee member with governing board delegated powers annually signs a "confidentiality and conflict of interest acknowledgement" which affirms the person has received and understands the policy and agrees to the terms of acknowledgement. In addition, each board member and employee annually completes a disclosure form identifying any relationship, positions or circumstances in which s/he is involved that could contribute to a conflict of interest arising. The responsibility for collection of these forms rests with the board of directors.”

“The executive director's salary is determined by the board president, who will then review the proposal with the executive committee. The president will take into consideration performance reviews, experience, metrics of the consumer price index and salary surveys conducted within the industry. Specifically, the organization participated in the asu lodestar 2012 bi-annual nonprofit compensation and benefits survey for maricopa and pima counties whose results were available in early 2013. In addition, the board of directors must approve all hiring and salary determinations.”

“The organization makes its governing documents, conflict of interest policy, and financial statements available to the public upon request. Form 990 is available upon request and can be accessed online at guidestar.org.”

“The friends had 239 active volunteers during the fiscal year ended 06/30/2024 who worked 28,547 hours.”