York County Community Foundation

“Two current board members have a business relationship”

“A draft of the 2013 form 990 was reviewed by the audit committee and the treasurer. A copy of the public disclosure copy of the 990 was then provided to the board before filing of the return.”

“All board members, committee members and staff are required to comply with the foundation's conflict of interest policy. Annual disclosures are required. Staff confirms that disclosures are received from all committee and board members. The potential for any conflict of interest is considered for all financial or business relationships. The president and chairman of the board are authorized to execute contracts and have access to all disclosures. The chief financial officer reviews all disbursements from the foundation. Any potential conflicts are disclosed at board and committee meetings, and abstaining members are documented in the minutes.”

“Performance evaluations and reviews for the president/ceo are conducted annually by the chairman of the board and the executive committee, including input from other board members. When establishing his salary, when hired in 2009, salaries for presidents and ceos of other pennsylvania based community foundations were utilized, and information on current salaries for leaders of community foundations as well as non-profits in general throughout the u.s. Such as that supplied by executive search consultants was considered. Cost-of-living and merit increases are considered annually. In consideration of his commitment to the community, mr hartman has not accepted a raise during the last five years. During 2013, a 360 degree review of mr. Hartman was conducted by an independent consultant and reviewed with him by the chair and vice-chair of the board.”

“The foundation makes its financial statements available to the public by maintaining a copy of the annual audited financial statements on our own website. Summary financial statements are included in the foundation's annual report, with a reference that the annual audited financial statements are available at the foundation offices. Governing instruments and conflict of interest policy are available upon request.”

“The organization did not have any instances where backup withholding was required; however, if the situation would arise, the organization is aware of the reporting requirments and would handle that accordingly.”

“Change in split interest agreement 441,678. Agency endowment gifts -982,739. Agency endowment investment income -630,244. Agency endowment grant distributions 402,799. Revenue from beneficial interests in trusts 100,783. Charitable remainder unitrust (revenue)/expense -81,181. Revenue from charitable remainder trusts 49,720.”

“The process has not changed from the prior year.”