Penndel Middletown Emergency Squad

“The organization adopted changes to the bylaws on december 12,2015. The duties of the officers and board of governors were revised as follows. The board is now charged with the responsibility of assuring compliance with squad policy on the retention and destruction of documents in accordance with the standard operating guidelines. The chief and the president are now jointly responsible for overseeing the ongoing development of standard operating guidelines as they are established by the standard operating guidelines committee. The president is now solely responsible for appointing the chairperson and members of all standing committees.”

“The organization has members. The executive board approves all application forms for volunteer and career membership in accordance with the organization's standard operating guidelines. Members have the right to vote on all organizational matters, but their vote is not required on all matters. In cases where their vote is not required, they have the right to try to overturn any decision they were not required to vote on.”

“The organization's volunteer members elect all voting volunteer members of the executive board.”

“Some decisions of the executive board are subject to approval by members. Some decisions of the executive board can be made without approval by members, but those decisions can be later overturned by the members.”

“The board members review form 990 before it is filed. The process used is to e-mail a pdf copy of the form 990 to the members with a note that it is for them to review and that the form will be filed in seven days.”

“The organization regularly and consistently monitors and enforces compliance with the conflict of interest policy by having the officers, directors, trustees, and executive staff officers annually review and disclose any and all possible conflicts of interest. In addition, prompt disclosure to the executive board of any conflict or perceived conflict of interest is required.”

“The organization makes its governing documents, conflict of interest policy, and financial statements available to the public upon request.”

“A process for determining compensation of the organization's top management official and other officers is not in effect as all of the mentioned individuals are volunteers and are therefore not compensated.”

“The organization uses the modified cash basis of accounting.”

“The process of overseeing the review and selecting the independent accountant has not changed during the year.”