York City Parks Conservancy

“The books and records of the corporation are compiled, reviewed, or audited annually by a certified public accountant chosen by the board of directors for this purpose. The certified public accountant chosen by the board of directors to compile, review or audit the books and records completes the form 990 filing along with the pennsylvania charitable organization registration statement (bco-10). The chair, treasurer, and administrative staff review these documents for accuracy. The finalized documents are shared with the board of directors and approved for filing.”

“Each member of the york city parks conservancy's board of directors, committees, and administrative staff must disclose in writing to the board chair and executive administrator any possible conflict of interest and shall abstain from voting on actions or policies related to such interests. This disclosure must be completed at least on an annual basis. A board member who has a conflict of interest in any action or policy under consideration by the board that has not been previously disclosed in writing shall inform the board chair and executive administrator prior to the meeting at which such action or policy is being considered and shall abstain from voting on such action or policy. When such a conflict of interest is relevant to a matter requiring action by the board of directors, the interested board member shall bring it to the attention of the board of directors. The board of directors may request from the board member any appropriate nonconfidential information which might inform its decisions. The interested board member shall then remove themselves from the deliberation of the issue and the vote. In no case shall that board member attempt to influence the outcome of the decision. Any board member, committee member, or administrative staff member who is aware of a potential conflict of interest with respect to any matter coming before the board, or any committee, is obligated to disclose such a conflict of interest to the entire board of directors.”

“York city parks conservancy makes its governing documents and financial statements available to the public upon request.”

“The organization did not have any instances where backup withholding was required; however, if the situation would arise, the organization is aware of the reporting requirements and would handle that accordingly.”

“The tax return is completed in same method as the reviewed financial statement, which is the modified cash basis.”

“The board of directors assume responsibility for oversight and selection of the audit, review or compilation of its financial statements and selection of an independent accountant.”