York County Food Bank

“The treasurer of the board of directors reviews form 990 prior to filing.”

“All employees are given a copy of the conflict of interest policy upon employment. Officers, directors, and key employees are provided annually with a copy of the policy and shall sign a conflict of interest disclosure statement, which shall disclose any possible conflicts of interest that were not previously disclosed and fully disclose all material facts pertaining to such conflict of interest. Covered persons shall include directors, officers and members of committees with board-delegated powers, employees, volunteers and agents who serve in a fiduciary capacity to, or have been delegated the authroity to act on behalf of the york county food bank, inc. And a member of a covered person's immediate family, directly or indirectly have a material financial or beneficial interest. Covered persons shall fully disclose the existence of and all material facts in connection with the actual or potential conflict of interest to the board or committee members. If the board or committee determine the extent, if at all, to which covered persons may participate in discussion of the matter. Covered persons with an actual conflict of interest shall remain outside the room during discussion and voting upon the transaction or arrangement that results in the conflict. To ensure that the york county food bank, inc. Operates in compliance with this statement of policy and in a manner consistent with its charitable purpose and does not engage in activities that could jeopardize its status, the york county food bank, inc's internal and or external auditors shall conduct periodic reviews of the business and financial transactions of the york county food bank, inc. As well as the annual process of obtaining signed conflict of interest disclosure statements. The confidential findings of such reviews, including any recommendations for correction or improvement, shall be reported to the board of directors.”

“The ceo's salary is determined based on studies performed by third parties using comparable data of other food banks in the u.s. Similar in size, distribution, programs, and annual budgets. The board of directors reviews and approves the ceo's salary and documents the deliberations and decisions in the board minutes.”

“The organization makes its governing documents, conflict of interest policy, and financial statements available upon request. The organization includes a copy of its financial statements with the state registration filed with the pennsylvania department of state, bureau of charitable organizations. These documents are a matter of public record and can be viewed at the bureau office.”

“York county food bank has a committee that assumes responsibility for oversight of the audit and the selection of an independent accountant. This process has not changed from prior year.”