Hay Creek Valley Historical Association

“Anyone of good moral character may become a member of the "association- and shall pay annual dues of 15 for members age 18 years or older; each receiving one vote; or 25 per couple ages 18 years or older; each couple receiving 2 votes. Life membership dues shall be 250 per member.”

“To be considered for the board, all prospects shall be members of hcvha and shall have attained their eighteenth (18) birthday. A nomination and election committee will be appointed by the president in july of each year. Starting in september this committee will be responsible to post a slate where hcvha conducts its normal course of business. All members shall be invited to the election meeting by a written notice from the recording secretary or through the appropriate membership publication. This announcement shall be communicated to the membership at least two weeks prior to the general membership meeting. The election shall be held the third sunday in november. The slate of officers and directors will remain open until this meeting, whereas the membership can still take nominations from the floor. A written ballot will be presented by the nomination & election committee to the membership for vote. Three (3) members should be appointed by the president that evening to tally the votes. Winners will be announced by the committee and recorded in the minutes of the association.”

“Bylaws: an amendment to or revision of the bylaws shall be approved by the majority of the board. The membership must then be notified in writing of the change at least five (5) days prior to the next scheduled membership meeting. The amendment or revision may be adopted by a vote of two-thirds (2/3) of the members present at two (2) consecutive membership meetings. Voting shall be by ballot.”

“The tax preparer submits a draft copy for review to the executive director and the treasurer of the organization--the appointed persons by the board of directors for review of the 990. Failing any changes made by these individuals or other interested members, the return is filed with the irs.”

“Annually each director, officer, employee, program chair and committee chair completes a disclosure form identifying any relationships, positions or circumstances in which they are involved that they believe could give rise to a conflict of interest.”

“The organization has an open book policy of disclosure of information to the public. Governing documents are made available to anyone who asks for them.”

“The mission of the hay creek valley historical association is "to promote within our community an understanding and an appreciation for our local heritage by maintaining and instructing those crafts, skills, and artifacts that represent our heritage."”