South Central Community Action Programs Inc

“The organization had amended the by-laws during the past fiscal year. Directors my now serve for a term of three (3) years. The board will evaluate the service of each director at the completion of their term. Directors, at will of the board, can continue to serve for subsequent three (3) year terms. It was added that in those instances when a quorum is not present and there are time-sensitive matters requiring action before the next scheduled board meeing the executive committee shall have authority to act on behalf of the board.”

“The form 990 is reviewed in detail by the fiscal manager and the executive director. Electronic copies of the form 990 are provided to the board members prior to filing.”

“Employees and board members are required to complete and sign a conflict of interest form annually. The signed forms are kept on file. Monitoring starts at the time of employment. If an applicant has immediate family employed by sccap, the applicant would be ineligible if the position for hire is supervised by a member of their immediate family. Staff members cannot collect client intake or eligibility for members of their family and/or friends. All conflicts are reviewed by the executive director and, if necessary, the executive committee.”

“The executive committee determines compensation using comparable data from other community action agencies in pennsylvania. A salary survey was completed by the community action association of pennsylvania, a statewide association representing and assisting other community action agencies, which was made available to south central community action program, inc. The executive committee makes salary recommendations for the executive director at the time of the annual evaluation. The recommendations are documented in the evaluation document. Documentation of compensation decisions for the executive director (all csbg supported positions) are in the workplan for csbg funding. A spreadsheet with current rates, hours, and percentage increase clearly stated for each position is submitted to the funding source.”

“The organization makes its governing documents, conflict of interest policy, and financial statements available upon request.”

“The organization did not have any instances where backup withholding was required; however, if the situation would arise, the organization is aware of the reporting requirements and would handle that accordingly.”

“Change in net assets of community foundation 661.”

“The finance/audit committee is responsible for review of the draft audit and selection of the independent auditing firm. The fiscal manager is responsible for the oversight of the audit process. This process has not changed from the previous year.”