Accessmatters

“The executive committee shall consist of the president, the vice president, the secretary, the treasurer, plus the chairs of the communications and advocacy, planning, and governance and nominating committees, and such other directors as the president may appoint, subject to approval by the board. The board of directors delegates broad authority to the executive committee which is authorized to act on behalf of the board between its regular meetings. No committee, including the executive committee, shall have authority over the following matters: (a) any amendment to the articles of incorporation or the bylaws, (b) any material change in the mission of the organization, or (c) any decision to merge the organization with or into another entity, or to sell, or create or allow the creation of a lien upon, all or substantially all of the organization's assets and/or to liquidate the organization.”

“The form 990 is prepared by an independent accounting firm. The finance committee conducts a detailed review of the 990 on behalf of the board. A copy of the 990 is provided to the full board for review and approval prior to filing.”

“The conflict of interest policy applies to board members, employees and volunteers of accessmatters. Potential conflicts are reported to the president, or their designee. The disclosure of that shall be made as soon as the conflict of interest is known and the individual shall refrain from any action that may affect accessmatters' participation in a contract or transaction. President, or their designee, to whom the potential conflict is disclosed shall determine whether a conflict exists or not. A board member or volunteer who has a conflict of interest with respect to a contract or transaction that will be voted on at a meeting shall not be counted in determining the presence of a quorum. The person having a conflict of interest may not vote on the contract or transaction and shall not be present in the meeting room when the vote is taken. Such ineligibility to vote shall be disclosed in the minutes of the meeting.”

“The organization engaged in independent compensation and benefits consultant during fy2020 to conduct an assessment of all positions, including the ceo. The assessment looked at parity across similarly situated positions and looked at comparable positions in our market to assess whether the ceo's salary was within a competitive range. The executive committee of the board of directors utilized the ceo-specific data in the assessment in fy2018, fy2019 and fy2020 in conjunction with a performance review, to determine the ceo's compensation as part of an executive session of an executive committee meeting. The performance review component of the ceo compensation assessment entailed a review of performance based on goals and objectives that were previously discussed and approved by the executive committee of the board of directors. The organization engaged the independent firm in fy2021 to conduct an updated review and plans to update the report at regular intervals.”

“The governing documents, conflict of interest policy and financial statements are made available to funders upon request.”

“Accessmatters, like other organizations, was impacted by the covid-19 pandemic. In mid-march 2020, accessmatters closed its physical office and moved rapidly to assist all staff in establishing effective remote working environments with technology and human resources supports. Continually monitoring local, state, and federal guidance and the trajectory of the pandemic in our region, we remained working remotely throughout 2020. Also working closely with our funders and utilizing other financial resources like the payroll protection program, accessmatters was able to retain staff positons throughout 2020. Our staff supported the health care networks with whom we partner to assess strategies for care continuity while ensuring client safety. In time, our providers were all able to manage transitions to hybrid and telehealth care delivery. Our own direct service staff had to adapt their practices to remote and virtual support during 2020, for example, our hiv testing team pivoting to offering virtual support for at-home testing and our training team pivoted its training portfolio to a fully virtual environment. These changes helped accessmatters to continue providing quality care to our networks and clients throughout 2020.”

“Defined benefit pension related charges other than periodic pension cost -138,672.”