Eastern National

“The executive committee is composed of the board chair and appointed board members. All of the members of the committee are also part of the board of directors. The committee shall perform all duties as requested or required by the board of directors.”

“The form 990 is prepared by an independent accounting firm. The chief financial officer reviews the form 990 for accuracy and then provides a complete copy of the draft to the board of directors before filing with the internal revenue service.”

“The following procedures will be followed in the administration of the conflict of interest policy: 1. This policy is to be communicated at least annually to each affiliated person. New directors and officers shall be provided a copy of the policy upon commencement of their relationship with the company. 2. A conflict of interest statement should be submitted annually, prior to october 31, to each affiliated person. The company may also require an affiliated person to complete a conflict of interest statement whenever a situation arises that may potentially involve this policy. 3. A disclosure of a conflict of interest or potential conflict requires that the board chair, or in the case of the board chair, the executive committee, review the situation and document a suggested resolution. The affiliated person making the disclosure shall be notified of the resolution in writing. All resolutions shall be determined based on the best interests of the company. 4. An affiliated person who is aware of a potential or perceived conflict of interest involving another affiliated person should report the situation in writing to the board chair; if the situation involves the board chair, to the executive committee. This report should be accompanied by reasonable supporting information or materials. It is a violation of company policy to retaliate against an affiliated person who files such a statement raising a potential or perceived conflict of interest. It is also a violation for an affiliated person knowingly to file a false statement.”

“The ceo level of compensation has been determined based on previous independent salary and wage studies that were commissioned and shared with the board of directors. The ceo compensation is based on board review of performance and is negotiated as part of the ceo's contract. The deliberation and final decision are timely documented as part of the board minutes and completed annually. The board chair signs the contract with the ceo on behalf of the organization. Eastern national conducted a compensation study and implemented changes in fy 2023. The process described here was last completed in 2024.”

“The governing documents and conflict of interest policy are not made available to the public. The financial statements are made available upon request.”