Montclair Child Development Center Inc

“Audit firm prepares a draft of form 990 based on information in the independent audit report. The draft is remitted by the audit firm to the fiscal department for discussion/clarification/review purposes. Revisions are made and form 990 is reviewed for accuracy. The revised form 990 is presented to the full board in paper or electronic form prior to filing. Once approved by the board, final form 990 is filed.”

“Upon written request to the executive director and/or to the board chairperson, the agency will provide its governing documents, conflict of interest policy and financial statements to any interested parties. In accordance with the agencys fiscal manual, the financial statements are required to be made available to our funding sources upon request. However, a copy of the annual independent audit is automatically submitted to all sources, once the audit is completed.”

“The by-laws require board members to recuse themselves from discussing and voting on any issue that they feel is a conflict of interest. In accordance with our funding source requirements and internal policies, staff is required to disclose and exclude themselves from participating in any such conflicts of interest, at any time that would occur. Due to agencys monitoring requirements, we are required to disclose any such conflict of interest at our manager, administrative, departmental and board meetings, which are usually held at least quarterly. Enforcement is required by implementing the written procedures which pertain to instances involving identified conflicts of interest.”

“At least every three years and at most on an annual basis, the human resources coordinator performs a wage comparability study of like non-profit organizations and surrounding districts. A salary range is then prepared for each agencys position and is submitted to the personnel committee of the board. To determine the appropriate wage range to offer any staff person, the personnel committee would review the established job description, salary range identified by the wage comparability study and the qualification of each candidate. In hiring any staff person, the policy council would be present to interview each potential candidate, along with the department manager and if it is for a management position, a personnel committee board member would be present. A recommendation by the staff positions manager and the policy council, is required to approve hire and wage offered. Key staff positions require approval by head start (funding source) prior to offering employment. We are mandated to adhere to the salary wage cap that is instituted by the federal government for all positions.”

“PLEASE SEE EXPLANATIONS FOR PART VI, LINE 15a ABOVE.”

“Changes in unrestricted net assets arising from the organizations defined benefit plan.”

“The organizations audit for the fiscal year ended november 30, 2024 was still ongoing at the time of filing the form 990. An amended form 990 will be filed after the completion of the audit - that will include the federal awards uniform guidance audit.”