P G Chambers School Inc.

“Changes were made to ensure that our bylaws are consistent with current new jersey non-profit statutes and rules, reflect our practice, and address items not previously included in the bylaws. Significant changes include: election of trustees - this section breaks the trustees into three groups or classes so that trustees' terms are spread out to avoid disruption. President and vice president positions are renamed chair and vice-chair. While in person attendance at board meetings is expected, this clarifies when and how teleconferencing can be used. Allows trustees to consent to actions through email when between meetings. Changes quorum from 2/3rds to a simple majority. Adds a conflict-of-interest provision. Allows for more than one vice chair and assistant secretaries and assistant treasurers, if desired. Outlines key duties of the executive director. Adds more detail on duties and limitations of powers re the executive committee. Changes the listed duties of the finance committee to reflect our practice. Outlines procedures for changing the bylaws.”

“Pg chambers school has its form 990 prepared by an outside accounting firm and has established the following review process to ensure that the information reported is complete and accurate. When the form 990 has been prepared, reviewed by management and is ready to be filed with the internal revenue service, it is provided to the members of the organizations governing body for any comments prior to its submission. The governing body is provided with a reasonable amount of time to review the form 990. Any comments are then grouped, summarized and provided through management to the outside accounting firm. Any applicable issues are addressed prior to the return being finalized and approved for filing.”

“Pg chambers school currently has in place a conflict of interest policy which it regularly monitors and enforces. The board mandates that all members of management and the governing body annually sign a conflict of interest policy and disclose any potential or actual conflicts that may exist. If a potential or actual conflict of interest exists, governing body and management will investigate the issue. If a conflict of interest is determined to exist, management and the governing body will be notified immediately. The member will not be allowed to vote or be a part of any decisions about any such transactions that have to do with the conflict until such time that there is no longer a conflict.”

“The process for determining compensation of the executive director: each year the board president conducts a performance appraisal for the executive director. The board president considers the executive director's performance against certain objectives, compares salary information from the nj department of education and the new jersey-based association of schools and agencies for children with disabilities. The board may also conduct interviews with funders, directors of other community agencies and staff members. During an executive session, that does not include the executive director, the board president makes a recommendation for the executive director's compensation to the entire board of trustees. The board then votes on the recommendation and the president of the board records the decision in the board minutes. The process is similar for the key employees of the organization except that approval for compensation is given by the executive director.”

“Pg chambers school makes its form 990 available for public inspection as required under section 6104 of the internal revenue code upon written request at the organizations office at 15 halko drive cedar knolls, nj 07927. In addition form 1023 as well as the financial statements, and conflict of interest policy are available upon written request at the organizations office at 15 halko drive cedar knolls, nj 07927.”

“There was no change from the prior year.”