P G Chambers School Inc.

“The Board of Trustees reviews the Form 990 either at a regularly scheduled board meeting or via email. If the Form 990 is being reviewed at a Board meeting, the Board Secretary sends a copy of the Form 990 to each board member before the meeting, The Treasurer reviews the Form 990 at the board meeting, with a discussion and vote to accept or amend the draft of the Form 990. If the Form 990 is not available for review at a regularly scheduled board meeting, the Secretary emails the Form 990 to each board member. Board members then respond with questions or comments to the Treasurer and a vote is taken electronically.”

“Each director, principal officer and member of a committee with governing board-delegated powers annually signs a statement that affirms such person: 1)received a copy of the conflict-of-interest policy, (2)read and understands the policy, (3)agreed to comply with the policy, and (4)understands the Organization is charitable and in order to maintain its federal and state tax exemption it must engage in activities that accomplish one or more of its tax-exempt purposes. It is the Board Secretary's responsibility to ensure that all required personnel sign the statement annually.”

“The process for determining compensation of the Executive Director: Each year the Board President conducts a performance appraisal for the Executive Director. The Board President considers the Executive Director's performance against certain objectives, compares salary information from the NJ Department of Education and the New Jersey-based Association of Schools and Agencies for the Handicapped. The Board may also conduct interviews with funders, directors of other community agencies and staff members. During an executive session that does not include the Executive Director, the Board President makes a recommendation for the Executive Director's compensation to the entire Board of Trustees. The Board then votes on the recommendation and the President of the Board records the decision in the Board minutes. The process is similar for the key employees of the Organization, but approved by the Executive Director.”

“The Organization makes its governing documents, conflict of interest policy and financial statements available to the public upon a written or email request. The Organization also publishes financial and program information on its website (www.ChambersSchool.org).”

“The finance committee has the responsiblity to oversee the audit of the financial statements including selecting the independent accountants, reviewing and approving the financial statements and reviewing and approving the tax returns prepared by the accountant. The committee meets with the auditor as considered necessary during the audit procedures.”