Dorothea DIX Park Conservancy

“Cfo provides tax preparer all requested information. Cfo engages other staff and board members as necessary to obtain all requested information. Once tax preparer completes the form 990, he/she will provide a copy for cfo and the audit/finance committee to review. Once all reviews have been completed, the final form 990 will be sent to the board of directors for final approval. Once approved, the tax preparers will file with the internal revenue service and provide the cfo with evidence of filing.”

“Updated conflict of interest forms are requested from board members annually.”

“Prior to the end of the calendar year, the chairman of the board shall determine the ceos compensation for the next year and a bonus payment, if any, up to the amounts limited by ceo's employment contract. The chairman will then communicate to the cfo, in writing, the ceo's new compensation level and bonus payment, if any. The cfo will ensure pay adjustment and bonus payment are made in the payroll system. For all other employees, the ceo consults with supervisors and determines compensation adjustments, then notifies the cfo in writing. The cfo will then ensure pay adjustment and bonus payment, if any, are made in the payroll system.”

“UPON REQUEST.”

“The organization has not changed either its oversight process for the audit or its selection process for an independent accountant during the tax year.”

“Continued mission: the conservancy will promote, protect, and brand dorothea dix park for broad and inclusive public use. The conservancy may serve in additional capacities, at the request of the city, in line with the shared mutual desires of the parties to best serve the community and the development of dorothea dix park. The parties agree that the city may enter into various agreements with the conservancy to modify operational responsibilities, as mutually desired by the parties. Material modifications to the conservancy's operational responsibilities, as determined by the city in its sole discretion, shall be agreed to in writing subject to approval by then presiding city council prior to execution of said agreement to materially modify the conservancy's operational responsibilities.”