Phi Sigma Sigma Foundation Inc.

“Election of members and their rights according to the foundations articles of incorporation and bylaws, any director elected or appointed by the supreme council of the fraternity may be removed at any time, with or without cause by the supreme council of the fraternity and any director elected by a majority vote of the foundation board of directors may be removed with or without cause by the board of directors.”

“Decisions subject to approval of members the minutes of the governing board and all committees with board delegated powers shall contain:a) the names of persons who disclosed or otherwise were found to have a financial interest in connection with an actual or possible conflict of interest, the nature of the financial interest, any action taken to determine whether a conflict of interest was present, and the governing boards or committees decision as to whether a conflict of interest in fact existed.b) the names of the persons who were present for discussions and votes relating to the transaction or arrangement, the content of the discussion including any alternatives to the proposal transaction or arrangement and a record of any votes taken in connection with the proceedings.”

“Organizations process to review form 990 according to the foundations bylaws, the finance committee, consisting of the treasurer and other members appointed by the president, shall report to the board on the financial affairs of the foundation and review issues related to fiscal planning, budget formulation and recommendations: fiscal controls, audits, investments, fee and grant solicitation. The return preparer sends the 990 to the treasurer who then review it with the finance committee. The fiscal year 2016 form was discussed with the board in advance of its submission with the irs.”

“Enforcement of conflicts policy the following conflict of interest policy is included in the foundations bylaws: section 1- the purpose of the conflict of interest policy is to protect the foundations interest when it is contemplating entering into a transaction or agreement that might benefit the private interest of an officer or director of the foundation or might result in a possible excess benefit transaction. This policy is intended to supplement but not replace any applicable state and fereal governing conflict of interest applicable to non-profit and charities foundations. Section 2- interested person: any director, principal officer or memeber of a committee with governing board delegated powers who has a direct or indirect financial interest as defined below is an interested person. Section 3- financial interest: a person has a financial interest if the person has directly or indirectly, through business investment or family: a)an ownership of investment interest in any entity with which the foundation has a transaction of arrangement b)a compensation arrangement with the foundation or with the any entity or individual with which the foundation has a transaction or arrangement or c)a potential ownership or investment interest in, or compensation arrangement with any entity or individual with which the foundation is negotiating a transaction or arrangement. Compensation includes direct or indirect remuneration as well as gifts or favors that are not insubstantial. A financial interest is not necessary a conflict interest. Under section 4 a person who has financial interest may have a conflict of interest only if the appropriate governing board of committee decides that a conflict of interest exists. Section 4- procedures: 1) duty to disclose: in connection with any actual or possible conflict of interest, an interested person must disclose the existence of the financial interest and be given the opportunity to disclose all material facts to the directors and members of committees with governing board delegated powers considering the proposed transaction or arrangement. 2) determining whether a conflict of interest exists: after disclosure of the financial interest and all material facts and after any discussion with the interested person, he/she will shall leave the governing board or committee meeting while the determination of conflict interest is discussed and voted upon. The remaining board committee members shall decide if a conflict of interest exists. 3) procedures for addressing the conflict of interest: a)an interested person may make a presentation at the governing board or committee meeting, but after the presentation he/she will leave the meeting during the discussion of, and the vote on, the transaction or arrangement involving the possible conflict of interest. B)the chairperson of the governing board of committee shall, if appropriate, appoint a disinterested person or committee to investigate alternative to the proposed transaction or arrangement. C)after exercising due diligence, the governing board or committee shall determine whether the foundation can obtain with reasonable efforts a more advantageous transaction or arrangement from a person or entity that would not give rise to a conflict of interest. D)if a more advantageous transaction or arragement is not reasonably possible under circumstances not producing a conflict of interest, the governing board or committee shall determine by a majority vote of the disinterested directors whether the transaction or arrangement is in the foundations best interest, for its own benefit, and whether it is fair and reasonable. On conformity with the above determination it shall make its decision as to whether to enter into the transaction agreement. Violations of the conflict of interest policy: a)if the governing board or committee has reasonable cause to believe a member has failed to disclose actual or possible conflict of interest, it shall inform the memb”

“Compensation process for top official officers of the foundation are not compensated. There is a human resouces committee, according to the foundations bylaws, which reports to the foundation board and its responsible for human resources and personnel issues. Accordning to their delegation of authority, the human resources committee determine salary for staff. Compensation is determined based on review of salaries for similar positions in other charities and all decision are documented through committee minutes.”

“Compensation process for officers. Officers of the foundation are not compensated. There is a human resouces committee, accordning to the foundations bylaws, which reports to the foundation board and its responsbile for human resources and personnel issues. According to their delegation of authority, the human resounces committee determine salary for staff. Compensation is determined based on review of salaries for similar positions in other charitied and all decisions are documented through committee minutes.”

“Governing documents disclosure explanation all requests for information are shared with the foundation president, who ensures all responses are provided.”

“Subsequent to the preparation of the Form 990, the Organization underwent an audit which identified $123,986 in uncollectible pledges, which were written off. This Form 990 incorporates those writeoffs.”

“The Organization underwent an initial audit subsequent to the preparation of the original Form 990, in which $123,986 in prior year receivables were identified as uncollectible.”