Civic Intelligence

Archival Foundation

990 • Fiscal year 2020 • EIN 20-4366551

Jul 01, 2019 to Jun 30, 2020 • Filed on May 12, 2021

Organization ProfileWWW.OSCARS.ORG

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8949 Wilshire BoulevardBeverly Hills, CA 90211-1972

(310) 247-3000

Siviq Scores

Scores are not available for this record yet.

Balance Sheet

Assets

Flat

$61,169,928

Flat from 2020

Net Assets

Flat

$48,528,186

Flat from 2020

Liabilities

Flat

$12,641,742

Flat from 2020

Revenue And Expenses

Revenue

Flat

$22,588,169

Flat from 2020

Expenses

Flat

$21,473,633

Flat from 2020

Net Income

Flat

$1,114,536

Flat from 2020

Historical Trend

Balance Sheet Trend

The highlighted filing sits inside the broader history for assets, liabilities, and net assets.

$100M$50M$0Assets 2011: $80,976,653Liabilities 2011: $513,436Net Assets 2011: $80,463,2172011Assets 2012: $75,714,378Liabilities 2012: $843,888Net Assets 2012: $74,870,4902012Assets 2013: $78,725,158Liabilities 2013: $1,042,511Net Assets 2013: $77,682,6472013Assets 2014: $84,360,468Liabilities 2014: $8,467,872Net Assets 2014: $75,892,5962014Assets 2015: $75,596,039Liabilities 2015: $10,641,239Net Assets 2015: $64,954,8002015Assets 2016: $78,639,833Liabilities 2016: $11,798,980Net Assets 2016: $66,840,8532016Assets 2017: $58,520,084Liabilities 2017: $10,463,488Net Assets 2017: $48,056,5962017Assets 2018: $58,626,618Liabilities 2018: $9,273,811Net Assets 2018: $49,352,8072018Assets 2019: $61,805,119Liabilities 2019: $10,420,118Net Assets 2019: $51,385,0012019Assets 2020: $61,169,928Liabilities 2020: $12,641,742Net Assets 2020: $48,528,1862020Assets 2020: $61,169,928Liabilities 2020: $12,641,742Net Assets 2020: $48,528,1862020Assets 2021: $70,496,412Liabilities 2021: $10,980,322Net Assets 2021: $59,516,0902021Assets 2022: $59,486,303Liabilities 2022: $8,220,837Net Assets 2022: $51,265,4662022Assets 2023: $61,548,290Liabilities 2023: $5,837,124Net Assets 2023: $55,711,1662023

Highlighted filing

2020

Assets$61,169,928
Liabilities$12,641,742
Net Assets$48,528,186
Open 2020 Filing

Operations Trend

Revenue, expenses, and net income across loaded years, with this filing highlighted.

$30M$20M$10M$0-$10MRevenue 2011: $10,512,256Expenses 2011: $10,853,844Net Income 2011: -$341,5882011Expenses 2012: $13,798,4862012Expenses 2013: $12,442,5682013Revenue 2014: $16,440,569Expenses 2014: $14,306,856Net Income 2014: $2,133,7132014Revenue 2015: $7,409,484Expenses 2015: $14,097,722Net Income 2015: -$6,688,2382015Revenue 2016: $23,535,082Expenses 2016: $20,451,448Net Income 2016: $3,083,6342016Revenue 2017: $24,094,118Expenses 2017: $23,454,006Net Income 2017: $640,1122017Revenue 2018: $24,119,611Expenses 2018: $25,640,714Net Income 2018: -$1,521,1032018Revenue 2019: $24,785,451Expenses 2019: $23,135,551Net Income 2019: $1,649,9002019Revenue 2020: $22,588,169Expenses 2020: $21,473,633Net Income 2020: $1,114,5362020Revenue 2020: $22,588,169Expenses 2020: $21,473,633Net Income 2020: $1,114,5362020Revenue 2021: $21,253,596Expenses 2021: $20,060,376Net Income 2021: $1,193,2202021Revenue 2022: $22,305,592Expenses 2022: $18,331,151Net Income 2022: $3,974,4412022Revenue 2023: $18,631,471Expenses 2023: $18,849,836Net Income 2023: -$218,3652023

Highlighted filing

2020

Revenue$22,588,169
Expenses$21,473,633
Net Income$1,114,536
Open 2020 Filing
Jump To
Filing Snapshot
Filing Period
Jul 1, 2019 to Jun 30, 2020
Signed
May 12, 2021
Return Version
2019v5.1
Gross Receipts
$67,633,199
Mission and Program Overview

Mission

To serve as a supporting organization of the academy foundation. It manages the douglas fairbanks ctr. For mot- ion picture study, margaret herrick library, & academy film archive.

Balance Sheet Detail
LineBeginningEndChange
Assets
Investments in Publicly Traded Securities$45,669,925$44,999,270▼ $670,655
Investments Other Securities$14,463,512$14,436,252▼ $27,260
Land, Buildings, and Equipment, Net$1,199,128$1,148,503▼ $50,625
Savings and Temporary Cash Investments$389,335$472,786▲ $83,451
Accounts Receivable$83,219$78,117▼ $5,102
Prepaid Expenses and Deferred Charges$0$35,000▲ $35,000
Cash and Non-Interest-Bearing Accounts$0$0→ $0
Other Notes and Loans Receivable, Net$0$0→ $0
Pledges and Grants Receivable$0$0→ $0
Receivable From Disqualified Prsn$0$0→ $0
Receivables From Officers Etc$0$0→ $0
Investments Program Related$0$0→ $0
Intangible Assets$0$0→ $0
Inventories for Sale or Use$0$0→ $0
Loans From Officers Directors$0$0→ $0
Total Assets$61,805,119$61,169,928▼ $635,191
Other Assets Total$0$0→ $0
Liabilities
Accounts Payable and Accrued Expenses$10,420,118$12,641,742▲ $2,221,624
Grants Payable$0$0→ $0
Mortgage Notes Payable Secured by Investment Property$0$0→ $0
Unsecured Notes Loans Payable$0$0→ $0
Other Liabilities$0$0→ $0
Deferred Revenue$0$0→ $0
Escrow Account Liability$0$0→ $0
Tax Exempt Bond Liabilities$0$0→ $0
Total Liabilities$10,420,118$12,641,742▲ $2,221,624
Net Assets / Fund Balance
Net Assets Without Donor Restrictions$38,031,467$35,632,393▼ $2,399,074
Net Assets With Donor Restrictions$13,353,534$12,895,793▼ $457,741
Total Net Assets Fund Balance$51,385,001$48,528,186▼ $2,856,815
Total Liabilities and Net Assets / Fund Balance$61,805,119$61,169,928▼ $635,191

Asset Categories

AssetBook ValueDepreciationBasis
Leasehold Improvements$150,850$6,681,225$6,832,075
Equipment$990,504$2,895,500$3,886,004
Other Land Buildings$7,149-$7,149
Other Securities$14,436,252--

Endowment Activity

PeriodBeginningContrib.Gain/LossOther UsesEnd
2019$58,268,922-▲ $91,965$1,666,508$56,694,379
2018$56,176,561-▲ $3,165,361$1,073,000$58,268,922
2017$55,800,596-▲ $2,421,965$2,046,000$56,176,561
2016$55,114,787-▲ $2,046,762$1,360,953$55,800,596
2015$53,750,840-▲ $1,363,947-$55,114,787
Compensation and Service Providers

Employees

NameTitleFull / Part TimeBaseOtherTotal
Randy HaberkampSVP, Preserv & Foundatin ProgrPT$237,898$328,369$566,267
Andrew MaltzSVP - Sci & Tech Council-$278,549$176,741$455,290
Lucia SchultzAuthority Control LibrarianFT$144,287$283,714$428,001
Michael PogorzelskiDirector of Film ArchiveFT$168,268$82,388$250,656
Alex ForsytheDirector, Imaging Technology-$168,289$54,812$223,101
Matt SeversonDirector of LibraryFT$152,504$70,456$222,960
George JobloveDirector, Technology and Stand-$182,903$35,935$218,838
Niti ShahDir, Acad Gold Incl/alum Prgm-$141,489$14,502$155,991

Board Members and Trustees

NameTitle
Laura DernPresident
Nancy UtleyVice President
Sid GanisVice President
Jim GianopulosTreas. (until 08/2019),trustee
Bernard TelseyTrustee
Larry KaraszewskiTrustee
David RubinTrustee (as of 08/2019)
Christina KouneliasTrustee (until 08/2019)
John BaileyTrustee (until 08/2019)
Dawn HudsonChief Executive Officer
Andrew HornChief Financial Officer
Beverly KiteChief Information Officer
Christine SimmonsChief Operating Officer
L Scott MillerGen. Counsel & Chief Admin Off
Jan PascaleSecretary
Mark JohnsonTreasurer (as of 08/2019)

Highest Paid Contractors

ContractorServicesLocationCompensation
Roundabout Entertainment INCDigital Restoration217 S LAKE ST, Burbank, CA 91502$715,025
FotokemFilm Processing2801 W ALAMEDA AVE, Burbank, CA 91505$387,506
Blackhawk FilmsDigital Restoration2710 W BURBANK BLVD, Burbank, CA 91505$179,611
Rmi InternationalSecurity Services8125 SOMERSET BLVD, Paramount, CA 90723$153,670
YcmFilm Duplication3140 CLYBOURN AVE, Burbank, CA 91505$133,643
Revenue and Support

Revenue Composition

Contributions and Grants
$20,812,665
Program Service Revenue
$116,404
Investment Income
$1,659,100
Other Revenue
$0
All Other Contributions
$858
Change in Net Assets
$1,114,536

Noncash Contribution Practices

Property subject to holding requirements
No
Reviewed unusual noncash gifts
No
Third parties used for noncash contributions
No
Expenses and Functional Allocation

Major Expense Lines

Line ItemAmount
Salaries, Compensation, and Employee Benefits$12,244,112
Other Expenses$6,546,315
Grants and Similar Amounts Paid$2,683,206
Professional Fundraising Fees$0
Total Fundraising Expense$0

Functional Expense Allocation

Line ItemProgramManagementFundraisingTotal
Other Salaries and Wages$7,586,438$136,213-$7,722,651
Grants to Domestic Orgs$2,683,206--$2,683,206
Information Technology$2,442,017--$2,442,017
Pension Plan Contributions$1,554,558--$1,554,558
Other Employee Benefits$1,301,734$18,352-$1,320,086
Current Officers, Directors, Trustees, and Key Employees$817,651$254,492$0$1,072,143
Payroll Taxes$565,139$9,535-$574,674
Occupancy$554,542--$554,542
Depreciation Depletion$370,563--$370,563
Office Expenses$214,914--$214,914
Insurance$127,373--$127,373
Fees for Service Investment Mgmnt Fees-$103,104-$103,104
All Other Expenses$95,408$1,319-$96,727
Other Expenses$91,326--$91,326
Advertising$52,999--$52,999
Travel$41,283--$41,283
Fees for Services Accounting-$23,344-$23,344
Conferences and Meetings$3,732--$3,732
Total Functional Expenses$20,927,274$546,359$0$21,473,633
International Activity

Grant and Assistance Recipients

RecipientLocationCategoryPurposeAmount
Vine Street Archive FoundationBeverly Hills, CA501(c)(3)To Support the Org.$2,555,821
Academy Museum FoundationBeverly Hills, CA501(c)(3)To Support the Org.$127,385
Fundraising, Events, and Gaming
Fundraising activities
No
Gaming activities
No
Professional fundraiser used
No

Fundraising and Gaming Totals

Line ItemAmount
Fundraising Direct Expenses$0
Fundraising Gross Income$0
Gaming Direct Expenses$0
Gaming Gross Income$0
Professional Fundraising Fees$0
Political and Lobbying Activity
Political campaign activity
No
Lobbying activity
No
Subject to proxy tax
No
Insider Transactions and Loans

Loans and Receivables

Line ItemBeginningEndChange
Loans from Officers, Directors, Trustees, and Key Employees$0$0→ $0
Receivables from Disqualified Persons$0$0→ $0
Receivables from Officers, Directors, Trustees, and Key Employees$0$0→ $0
Governance and Compliance

Governance Checklist

Compiled or reviewed by an accountant
No
Annual disclosure for covered persons
Yes
Audit committee
Yes
Business relationship with 35% controlled entity
No
Business relationship with family members
No
Business relationship with organization members
No
Material changes to governing documents
No
Compensation from other sources disclosed
No
CEO compensation reviewed
No
Other officer compensation reviewed
No
Conflict-of-interest policy
Yes
Audited financial statements prepared
Yes
Key decisions subject to board approval
Yes
Management duties delegated
No

Governance Explanations

Form 990, Part VI, Section A, Line 7A Detail

“Persons who may elect members of the governing body: archival foundation is a type i supporting organization. Its governors are elected by the members of its supported organization, academy foundation (95-2243698).”

Form 990, Part VI, Section A, Line 7B Detail

“Decisions of the governing body subject to approval: archival foundation is a type i supporting organization. Its budgetary and other significant decisions are subject to approval by its supported organization, academy foundation (95-2243698).”

Form 990, Part VI, Section B, Line 11B Detail

“Process used to review form 990: the form 990 is prepared by management and reviewed by its independent tax advisors, including pricewaterhousecoopers llp. The finance committee reviews the form. The board receives a copy of the form prior to filing.”

Form 990, Part VI, Section B, Line 12C Detail

“Process used to monitor and enforce written conflict of interest policy: trustees are required to disclose conflicts of interest when they occur. Trustees annually complete an independence questionnaire. In addition, management reviews the books and records for any conflicts of interest. The full board is notified when there is a conflict.”

Form 990, Part VI, Section B, Lines 15A & B Detail

“Process for determining compensation: a related organization pays the top management official. Although archival foundation compensates key employees, the compensation process is managed by a related organization. The related organization's compensation process included a review and approval by the board, comparability data and contemporaneous substantiation of the deliberation and decision.”

Form 990, Part VI, Section C, Line 19 Detail

“Governing documents, conflict of interest policy, and financial statements: the organization does not make its governing documents, conflict of interest policy, and financial statements available to the public.”

Filing and Contact Details

Filer

Filer Name
Archival Foundation
EIN
20-4366551
In Care Of
% ANDREW HORN
Phone
3102473000
Address
8949 WILSHIRE BOULEVARD, BEVERLY HILLS, CA 90211-1972

Signing Officer

Name
Andrew Horn
Title
CFO
Signed
2021-05-12
Discuss with paid preparer
Yes

Organization Details

Principal Officer
Dawn Hudson
Formed
2006
Legal Domicile
CA
Voting Board Members
9
Independent Board Members
9
Employees
197
Volunteers
31

Preparer

Firm
PricewaterhouseCoopers LLP
Address
601 SOUTH FIGUEROA STREET, BEVERLY HILLS, CA 90017
Preparer
Rick Rosas
Phone
2133566000
Supplemental Narrative

Additional Explanations

Form 990, Part III, Lines 1 and 4 Detail

“Archival foundation was created to serve as a supporting organization of the academy foundation. Beginning july 1, 2006, the primary purpose of the organization is to operate and manage the douglas fairbanks center for motion picture study (fairbanks center), the margaret herrick library, and the academy film archive. The library and film archive serve as central sources of information on all facets of motion pictures. The fairbanks center houses the margaret herrick library. Founded in 1931, the library's world-renowned non-circulating reference and research collection is devoted to history and development of the motion picture as an art form and industry. It is one of the most complete collections of film-related materials ever assembled. It includes books, pamphlets, periodicals, still photographs, scripts, clippings files, personal and business correspondence, production memoranda, sketches, sheet music, music scores, and scrapbooks. The library is open to the public and is heavily used by scholars, educators, students, members of the entertainment industry and representatives of the press, as well as by academy of motion picture arts and sciences' members. The academy film archive focuses on the collection, preservation, documentation and exhibition of films, and on research access to them. Most of the archive's acquisitions are motion picture features and shorts distributed in the u.s. The total collection currently comprises over 190,000 items covering some 80,000 individual titles.”

Form 990, Part XI, Line 9 Detail

“Other changes in net assets or fund balances: benefit plan actuarial adjustment- $(2,507,318)”

Financial Statement Notes

Schedule D, Part III, Line 1A Detail

“Description of collection of art, historical treasures or other similar assets: the academy collections consist of the holdings of the academy museum, the margaret herrick library and the academy film archive. The holdings consist of significant three dimensional motion picture objects, documents, photographs and motion pictures. The holdings are made available to students and scholars for motion picture industry and art form research and will be available to the academy museum when opened. These collections are donated to, preserved and maintained by the foundation, and are carried at no value on the consolidated statements of financial position.”

Schedule D, Part III, Line 4 Detail

“Description of the organization's collections: the archival foundation's collections consist of a wide range of materials documenting film as both an art form and an industry. The collections consist of over 10 million photographs, 370,000 clipping files, 80,000 screenplays, 50,000 movie posters, 40,000 books, and 190,000 film elements covering 80,000 titles. The collections are split into library and film archive holdings.”

Schedule D, Part V, Line 4 Detail

“Intended use of the organization's endowment funds: the intended use of the endowment funds is to fund the operations of the fairbanks center for motion picture study and the margaret herrick library.”

Schedule D, Part X, Line 2 Detail

“Fin 48 (asc 740) footnote: archival foundation has no open tax positions that result in material unrecognized tax benefits or liabilities.”

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IRS990/Form990PartVIISectionAGrp/TitleTxt1SVP, PRESERV & FOUNDATIN PROGR
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IRS990/Form990PartVIISectionAGrp/TitleTxt3SVP - SCI & TECH COUNCIL
IRS990/Form990PartVIISectionAGrp/TitleTxt4GEN. COUNSEL & CHIEF ADMIN OFF
IRS990/Form990PartVIISectionAGrp/TitleTxt5CHIEF OPERATING OFFICER
IRS990/Form990PartVIISectionAGrp/TitleTxt6AUTHORITY CONTROL LIBRARIAN
IRS990/Form990PartVIISectionAGrp/TitleTxt7CHIEF INFORMATION OFFICER
IRS990/Form990PartVIISectionAGrp/TitleTxt8DIRECTOR OF FILM ARCHIVE
IRS990/Form990PartVIISectionAGrp/TitleTxt9DIRECTOR, IMAGING TECHNOLOGY
IRS990/Form990PartVIISectionAGrp/TitleTxt10DIRECTOR OF LIBRARY
IRS990/Form990PartVIISectionAGrp/TitleTxt11DIRECTOR, TECHNOLOGY AND STAND
IRS990/Form990PartVIISectionAGrp/TitleTxt12DIR, ACAD GOLD INCL/ALUM PRGM
IRS990/Form990PartVIISectionAGrp/TitleTxt13PRESIDENT
IRS990/Form990PartVIISectionAGrp/TitleTxt14VICE PRESIDENT
IRS990/Form990PartVIISectionAGrp/TitleTxt15VICE PRESIDENT
IRS990/Form990PartVIISectionAGrp/TitleTxt16TREAS. (UNTIL 08/2019),TRUSTEE
IRS990/Form990PartVIISectionAGrp/TitleTxt17TREASURER (AS OF 08/2019)
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IRS990/Form990PartVIISectionAGrp/TitleTxt20TRUSTEE
IRS990/Form990PartVIISectionAGrp/TitleTxt21TRUSTEE (UNTIL 08/2019)
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Document Assets

No mirrored PDF or thumbnail assets are attached yet.

Filings

Displayed year

2020 • Form 990Detailed filing. Detailed filing data is available for this year.

Open filing
Assets
$61,169,928
Liabilities
$12,641,742
Net assets
$48,528,186
Revenue
$22,588,169
Expenses
$21,473,633
Net income
$1,114,536
Balance SheetOperations
YearAssetsLiabilitiesNet AssetsRevenueExpensesNet Income
2023Summary only. Only limited summary data is available for this year.$61.5$5.84$55.7$18.6$18.8$0.22
2022XML pending. An XML filing is linked for this year, but detailed extraction is still pending.$59.5$8.22$51.3$22.3$18.3$3.97
2021XML pending. An XML filing is linked for this year, but detailed extraction is still pending.$70.5$11.0$59.5$21.3$20.1$1.19
2020Detailed filing. Detailed filing data is available for this year.$61.2$12.6$48.5$22.6$21.5$1.11
2020XML pending. An XML filing is linked for this year, but detailed extraction is still pending.$61.2$12.6$48.5$22.6$21.5$1.11
2019Summary only. Only limited summary data is available for this year.$61.8$10.4$51.4$24.8$23.1$1.65
2018Facts available. Structured filing facts are available, but richer extracted sections are limited.$58.6$9.27$49.4$24.1$25.6$1.52
2017XML pending. An XML filing is linked for this year, but detailed extraction is still pending.$58.5$10.5$48.1$24.1$23.5$0.64
2016XML pending. An XML filing is linked for this year, but detailed extraction is still pending.$78.6$11.8$66.8$23.5$20.5$3.08
2015Summary only. Only limited summary data is available for this year.$75.6$10.6$65.0$7.41$14.1$6.69
2014Detailed filing. Detailed filing data is available for this year.$84.4$8.47$75.9$16.4$14.3$2.13
2013Facts available. Structured filing facts are available, but richer extracted sections are limited.$78.7$1.04$77.7$12.4
2012Facts available. Structured filing facts are available, but richer extracted sections are limited.$75.7$0.84$74.9$13.8
2011Summary only. Only limited summary data is available for this year.$81.0$0.51$80.5$10.5$10.9$0.34