Domestic and Sexual Violence Services of Carbon County

“Prior to the annual submission of the form 990, the co-director (operations) and finance director will review the draft document and suggest initial edits and changes. The updated draft document will then be reviewed by the board treasurer with sufficent time for potential revision. The co-director (operations), finance director, and the treasurer will submit questions and any edits/changes to the preparer to produce, if necessary, another updated draft. Once the co-director (operations), finance director, and the treasurer feel that all necessary changes, if any, have been made, they will motion to approve the document for submission to the full board. All members of the board of directors should receive an udpated version of the form 990. Each board member will be asked to review the final document. The form 990 should be signed and dated by the board chair and submitted to the irs by the specified deadline.”

“Members sign conflict of interest statements annually. Conflict ofinterest policies are monitored by co director (operations), finance director and board chair continually.”

“The executive committee of the board is authorized to make recommendationsto the board regarding executive compensation. Only those members of theexecutive committee who are free of conflicts of interest may be involvedin evaluation of executive compensation. The executive committee should, tothe extent reasonably available, rely upon appropriate data as tocomparability prior to making its recommendation, and shallcontemporaneously place such data and other reasons for its recommendationin the minutes. If the executive committee does not have data as tocomparability, it shall document any other bases for believing the proposedcompensation is reasonable. The executive committee shall make thisdetermination at least once annually. Only those directors who are free ofconflicts of interest may vote on executive compensation. The board shallreview and approve executive compensation, and record its decision in the minutes.”

“The governing documents, conflict of interest policy, and financialstatements are available upon request. The form 990 is additionallyavailable at the organization's website and at the guidestar website.”