Ryan House

“Hospice of the valley hov performs payroll administration and human resource functions for the organization including filing forms w-2 under the employer name hospice of the valley. Hov invoices the organization for these services and for costs related to shared facility and equipment. Hov donates the value of unbilled costs as in-kind rent and services.”

“The by laws added that the executive director of hospice of the valley may choose to designate someone else to fill their ex-officio seat on the board. It clarified the voting process of directors to each nominee shall either be approved or disapproved for appointment to the board. If the nominees are not approved together with one motion, they shall be considered separately with each director having one vote for each directorship to be elected. The by laws affirmed that all board members must serve on a committee, and not just when necessary. Finally, it updated the voting process to allow for electronic voting.”

“The executive director, outside accountant, and the audit committee review the form 990 with the cpa firm. The audit committee approves the form 990 and circulates it to the board of directors prior to filing.”

“At each board and committee meeting, if there is a discussion of selecting or engaging a vendor or service provider, all in attendance are asked to recuse themselves from this discussion if there could be a perceived conflict. Annually, the organization reviews and discusses the conflict of interest policy and requests that each board member list and acknowledge any known conflicts.”

“The executive commitee reviews the compensation for all officers by comparing their compensation to the compensation of individuals in like positions in comparable organizations using forms 990, compensation studies performed by hospice of the valley, and other benchmarking sources from asu lodestar center for philanthropy nonprofit innovation and council on foundations. The committee then approves any changes in compensation based on this information. The organization does not have any employee or officer meeting the irs definition of a key employee.”

“The organization will provide, in a timely manner, financial statements and governing documents including its conflict of interest policy when requested in writing or in person.”

“THE EMPLOYEES FOR THE ORGANIZATION ARE OBTAINED AND PAID THROUGH AN AFFILIATION AGREEMENT WITH HOSPICE OF THE VALLEY HOV. AS THESE EMPLOYEES MEET THE DEFINITION OF COMMON LAW EMPLOYEES, PER IRS GUIDELINES, THE EXPENSES ALLOCABLE TO SALARIES/BENEFITS ARE REPORTED ON PART IX, LINES 5-10. OTHER COSTS ASSOCIATED WITH THE LEASED EMPLOYEE ARRANGEMENT NOT SPECIFICALLY RELATED TO SALARIES AND BENEFITS ARE INCLUDED ON PART IX, LINE 11g.”