Polk Vision Inc.

“The board of directors may, from time to time and in the board of directors's sole discretion, refer management or operational issues to the executive committee consisting of the officers of the board of directors. The executive committee is comprised of the chair, chair-elect, immediate past chair, treasurer, secretary, and the executive director. The executive director serves on the executive committee as a non-voting member.”

“A complete copy of the form 990 is provided to the entire board of directors for review before it is filed.”

“Any member of the board or committee who has or may have a conflict of interest shall notify the committee chair (or other presiding officer) and board chair of such actual or potential conflict prior to any meeting at which such matter may arise, and shall specify the nature and particulars of such actual or potential conflict. The presiding officer shall advise the board or committee of such potential conflict of interest before the matter is discussed, and the applicable member shall leave the meeting while the discussion of the matter ensues. No board member, volunteer committee member or staff member may participate in any vote or decision involving an entity with which he or she, or a member of his or her immediate family, is employed or has any direct or beneficial economic interest. At the first meeting of each service year, board and committee members and staff will complete an annual statement.”

“The board regularly reviews the ceo's compensation by comparing it to that of similar roles at organizations of the same size to ensure it aligns with market value.”

“The organization makes its governing documents, conflict of interest policy, and financial statements available to the public upon request.”

“The organization adopted the accrual method of accounting for calendar year 2024.”